Maintenance Inventory Supervisor

DEPARTMENT NAME: Maintenance

POSITION SUMMARY: Under the direction of the Maintenance Inventory Manager, the Maintenance Inventory Supervisor is responsible for managing the storage and inventory of materials, supplies, and spare parts in support of RTA's operational mission of providing safe and reliable service. Manages, supervises, and coordinates the day-to-day operation of the storeroom, ensuring its safe and efficient functioning. Identifying necessary parts that need to be ordered to support operational needs. Receiving and stocking materials in an organized and timely manner. Tracking receipts and issuances of materials, ensuring accurate inventory records. Monitoring fuel levels and maintaining an efficient system for fuel tracking. This role is crucial to maintaining a smooth and organized storeroom operation that supports the organization's maintenance needs effectively.

ESSENTIAL FUNCTIONS:

• Works closely with Maintenance staff to assure all parts and materials required for maintenance and repair vehicles are adequately and accurately stocked.
• Monitors, develops, and implements procedures necessary to ensure supply and equipment inventories are maintained at sufficient levels.
• Control costs by being watchful of wasteful practices, scheduling and reviewing routine cycle counts and periodic physical counts, implementing effective perpetual inventory techniques, and improving existing practices as needed.
• Maintain all management reports and metrics necessary to audit the performance of the department and individual employees.
• Develops and applies methodologies and statistical analysis to forecast, schedule and manage inventory to maximize efficiencies while minimizing inventory levels and financial investments in vehicle parts identifies appropriate intervention to resolve problem and streamline inventory processes.
• Responsible for ensuring timely reporting and accurate data from Fleetwatch, EAM, Ross, or any other software programs used in the management of inventory, including but not limited to, end of month reconciliation of fuel tanks, fuel issues, and other fluids that are stored in tanks or in inventory.
• Maintains and reviews reports available in Maintenance Management systems and make adjustments as required.
• Develops strategies to optimize inventory levels without jeopardizing availability and to minimize material obsolescence.
• Identifies and codes obsolete and non-active parts in the system and coordinates rework and/or substitution Works with Purchasing to dispose of obsolete and surplus inventory.
• Works closely with the staff to identify parts to be disposed of over a five-year period, based on organizational fleet plans. Manages RTA's obsolescence program in accordance with RTA policy.
• Ensures safety and security of materials, supplies and property and keep storerooms and storage areas maintained in a clean, orderly, safe, and secure condition.
• Supervise the daily work activities of all storeroom personnel.
• Updates and maintains Inventory employees' personnel and attendance records.
• Works with staff regarding storeroom issues, personnel issues, and special projects.
• Schedules and supervises annual physical inventory.
• Requires punctuality and regular attendance.
• Supports the mission and goals of the RTA.
• The items listed above cover the most significant duties performed but does not include other occasional work that may be assigned which would be similar, related, or a logical assignment to the position.
• Other duties as assigned.

COMPENTENCIES:

• Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.\
• Analytical - Significant experience utilizing systems and databases to create reports, extract and analyze data and make recommendations as needed.
• Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.
• Communication – Must possess excellent verbal, written, and interpersonal communication skills. Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.
• Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.
• Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
• Language Skills - Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Mathematical Skills - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret graphs.
• Reasoning Ability - Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• Computer Skills - To perform this job successfully, an individual should be proficient with computer software systems including HRMS, Excel spreadsheets, word processing (Word), e-mail (Outlook), Desktop Publishing, and Power Point.
• Customer Focus – Promotes customer focus and assists in developing new approaches for meeting customer needs.
• Problem Solving – Ability to deal with problems involving several variables in standardized situations.
• Makes routine decisions within established RTA guidelines.
• Accountable for the efficient use of your own time and effective utilization of assigned work materials.
• Works with highly confidential information, i.e., Personal employee information included but not limited to names, addresses, social security numbers, benefits, compensation, disciplinary information, etc.

SUPERVISORY RESPONSIBILITIES: The Maintenance Inventory Supervisor is responsible for overseeing the daily operations of the Material Control. This role ensures the team functions efficiently and aligns with organizational goals. Key responsibilities include:

• Supervising and providing leadership to departmental staff
• Conducting interviews, hiring, and onboarding new employees
• Training and developing team members to ensure high performance
• Planning, assigning, and directing work activities
• Monitoring and appraising employee performance, providing constructive feedback
• Recognizing achievements and administering disciplinary actions as necessary
• Addressing employee concerns, resolving conflicts, and handling complaints
• Ensuring compliance with company policies and procedures

WORKING ENVIRONMENT: Standard office environment with occasional exposed to environment with some physical inconvenience in the storeroom, outdoor inventory locations or inventory locations that are not temperature controlled. Subject to high noise levels occasionally where buses and/or other equipment may be operating. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS: Normally seated at an office desk with freedom of movement with some required walking, bending, stooping, and reaching. Ability to distinguish colors, ability to drive RTA automobiles as needed, ability to communicate verbally by radio, telephone, or computer.

POSITION TYPE & EXPECTED SCHEDULE: Full-time position, 40-hour work week, Monday through Friday.

TRAVEL: Minimal travel required, primarily local for conferences or training. No expected overnight stays.

REQUIRED QUALIFICATIONS:

• Requires High School diploma or GED equivalent
• Minimum three (3) years of experience as a supervisor dealing with vehicles, trucks, heavy equipment, materials management, purchasing or manufacturing.
• Ability to work with multiple software systems that may be integrated to maintain inventory and purchasing of materials and supplies.
• Ability to work with Microsoft Office products, in particular Excel, and the ability to read, understand, interpret, and make decisions based on data analysis.

PREFERRED QUALIFICATIONS:

• Five (5) years of progressively responsible experience managing inventory in an automated environment, preferably in a transit or similar operating environment.
• Experience in the active management of a storeroom, utilizing leading-edge materials management techniques and knowledge of the inventory requirements of transit-related facilities and equipment preferred.
• Experience managing/supervising employees, preferably in a union environment.

ADDITIONAL INFORMATION: This is an exempt, pay grade 15 position with an initial salary hiring range of $60,069 (minimum) to $75,088 (midpoint), dependent on qualifications and experience.

THE GREATER DAYTON RTA IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

EEO Statement: Greater Dayton RTA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, creed, national origin, religion, sex (including gender identity and sexual orientation), mental or physical disability, genetic information, military or veteran status, or age except where age is a bona fide occupational qualification. In addition to federal law requirements, GDRTA complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training. GDRTA expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of GDRTA's employees to perform their job duties may result in discipline up to and including discharge.

The Greater Dayton Regional Transit Authority ("GDRTA") is a drug free workplace. Drug tests are required for all applicants. The use of restricted substances, including non-medical marijuana and medical marijuana by applicants for employment with the GDRTA is prohibited. Neither federal nor Ohio law requires an employer to permit or accommodate the use of non-medical or medical marijuana. Further, neither federal nor Ohio law prohibits an employer from establishing and enforcing a drug testing policy, a drug free workplace policy or a zero-tolerance drug policy. Applicants who test positive for restricted substances, including refusal to test or no call/no show for scheduled appointments, will be deemed ineligible for hire.

Job Type: Full-time

Pay: $60, $75,088.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Supervising: 3 years (Required)

Ability to Commute:

• Dayton, OH Required)

Ability to Relocate:

• Dayton, OH 45402: Relocate before starting work (Required)

Work Location: In person