Project Operations Specialist

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' '

We believe building engineering is more than systems and structures, it's about powering progress and enabling innovation. As part of HDR's Building Engineering Services Group, you'll help design the critical infrastructure that supports the digital age and shapes the spaces where people work, connect, and thrive. From high-performance data centers driving the future of AI to dynamic commercial environments, your work will directly support technological advancement, sustainability, and human experience. We bring together mechanical, electrical, structural, and civil engineering experts to solve complex design challenges with precision, creativity, and collaboration. Whether you're optimizing energy efficiency, integrating resilient systems, or engineering the backbone of next-generation facilities, your contributions will help define the future of the built environment. This isn't just a job, it's a chance to lead innovation, engineer impact, and build a legacy of excellence.

Come join the fast-growing Building Engineering Services Group (BES) at HDR. BES provides industry leading mechanical, electrical, plumbing, site civil, structural, and specialty design services for a wide variety of buildings that include public, municipal, private, and government project types. Projects are a balance of local as well as across the region. With a team of experienced staff in specific market sectors such as Water/Wastewater, Datacenters, Healthcare, and Industrial facilities; we provide engineering excellence for our clients.

In the role of the Senior Administrative Project Coordinator, we'll count on you to:

Work with Building Engineering Services (BES) Project Managers and other technical team members in support of the BES Market Sectors and Business groups that BES supports. The duties of the Project Coordinator may include any of the following:

• Assist BES Project Managers or Designees',- Download required HDR project initiation documents and assist as directed to complete

• Download required HDR project execution documents and assist as directed to complete

• Update project financial records as directed

• Download project financial information as directed

• Apply company quality assurance guidelines and procedures for project document management throughout project

• Assist with preparing expense reports and booking travel

• Assist with preparing project progress reports for monthly invoicing

• Attend project meetings and prepare detailed minutes of meetings

• Perform project filing of hard-copy documentation.

• Assist in project closeout activities as directed

• Perform project construction administration activities,- Document Management. Establish a document filing, distribution, retrieval, and management system that provides for the identification of critical project records, and distribution, tracking, action notification and status reporting of items requiring iterative review and comment, response or signature to reach closure.

• Administration of Submittal requirements

• Administration of O&M manual reviews

• Maintain submittal schedule and records

• Maintain RFI Logs and records

• Log project controls documentation and generate tracking reports

• Able to conduct Project communication and Project collaboration system workshops with project teams and Owners.

• Work collaboratively with Information Technology

• Support project team members on the completion of documents, including supporting the formatting, word processing, editing and organization of project documents, reports and correspondence

• Create, develop and edit PDF files, Word documents and templates, Excel spreadsheets and charts and PowerPoint presentations based on input from project team members

• Responsible for uploading documents to our in-house filing systems (ProjectWise and/or Newforma)

• Work collaboratively with peers in Kansas City and other HDR offices

• Other duties as requested

Preferred Qualifications

• Highly organized, detail oriented, strong communicator

• Excellent at multi-tasking with minimal supervision

• Good working knowledge of Google communication products (gDrive, Chat, Docs, Sheets, and Slides)

• Preference given to local candidates