Administrative and Accounting Manager

2 days ago

Owings Mills, Maryland, United States L&L incorporated Full time

Administrative & Accounting Manager

Full-Time | On-Site | L&L Incorporated

Salary: $65,000 - $75,000+ per year + Performance Bonus

Industry: Commercial Industrial / Manufacturing Services

Location: Owings Mills, MD

L&L Incorporated is seeking an organized, detail-driven Administrative & Accounting Manager to support our accounting, HR, and general administrative operations. This role is central to keeping our office running smoothly and ensuring accurate financial and compliance processes across multiple departments. If you're proactive, reliable, and comfortable handling a wide range of responsibilities, you'll thrive here.

Key Responsibilities

Accounts Payable

  • Generate purchase orders and track approvals.
  • Review and reconcile vendor bills against statements.
  • Enter, code, and organize company credit card receipts.
  • Maintain accurate vendor information.
  • Fund and track PEX card activity.

Accounts Receivable

  • Set up and manage client compliance portals; update client records as needed.
  • Create new projects in QuickBooks and maintain project expense tracking.
  • Generate and send invoices.
  • Prepare and record bank deposits.
  • Support collection efforts through organized follow-up.

Human Resources Support (via Gusto)

  • Assist with employee onboarding.
  • Support offboarding, including exit interviews.

Insurance & Compliance

  • Issue COIs for clients and update client compliance portals.
  • File workers' compensation claims as needed.
  • Coordinate with insurance agents to add/remove employees and company assets.
  • Process general policy updates and maintain compliance documentation.
  • Complete annual workman's compensation audits.

General Administrative Duties

  • Manage business license and certification applications and renewals.
  • Answer incoming calls and route new leads to Estimating; enter leads into the CRM.
  • Maintain organized filing systems (digital and physical).
  • Order and track office supplies.
  • Provide support to other departments as needed.

Qualifications & Skills

  • Education: High school diploma or equivalent required. Associate's or Bachelor's degree in Accounting or related field preferred. AP/AR certifications also a plus.
  • Experience: Prior experience in AP/AR or general accounting functions required; multiple years preferred.
  • Technical Proficiency: QuickBooks, HubSpot, , Microsoft Excel and general Microsoft Office Suite
  • Core Competencies: Strong attention to detail, Excellent organizational and time-management skills, Clear and professional communication (internal and external), Ability to problem-solve and multitask
  • Additional Skills (Preferred, Not Required): Notary certification, Bilingual proficiency

Benefits

L&L provides a competitive and comprehensive benefits package, including:

  • Retirement plan options
  • Health insurance
  • Vision & dental insurance
  • Supplemental insurance options
  • Paid Time Off (PTO)
  • Sick time
  • Paid company holidays
  • Quarterly performance-based bonuses

Why Join L&L Incorporated?

We're a fast-growing, fully in-house construction and fabrication company serving the multi-housing industry across MD, VA, and DC. You'll be part of a tight-knit team with strong values, a high standard of quality, and a commitment to professional growth.

Job Type: Full-time

Pay: $65, $75,000.00 per year

Benefits:

  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Parental leave
  • Professional development assistance
  • Referral program
  • Retirement plan
  • Vision insurance

Work Location: In person

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