Payroll Specialist

Required

• Associate degree preferably in Business or Accounting.
• A minimum of 2 years of experience in payroll processing.
• Attention to detail to ensure accuracy in payroll processing.
• Understand and apply current federal, state, and local payroll laws and
  
  regulations.
• Strong analytical abilities to interpret complex data, resolve discrepancies, and ensure accurate payroll calculations.
• Highly organized to manage multiple tasks, meet deadlines, and maintain accurate records.
• The ability to work with a team and build relationships.
• The ability to maintain confidentiality.

Preferred

• Bachelor's degree in accounting, finance, or a related field.
• 4 years progressively increasing responsibility in payroll processing in a higher education institution or similar organization.
• Certified Payroll Professional (CPP).

Primary Responsibilities

This Payroll Specialist position, assigned to Sul Ross State University (SRSU) through a shared services agreement, will perform daily payroll activities and processing of payroll for students, exempt, and non-exempt personnel to ensure compliance with Texas State University System (TSUS), University Payroll Policies and Procedures, and FLSA rules. This position also assists with payroll reporting, benefits coordination Payroll Specialists and perform other duties as required.

Essential Job Functions:

• Complete payroll processes according to State and TSUS policies and procedures by checking timesheets for accuracy, entering adjustments, calculating deducts, terminal vacation/comp time payouts; verifying pay for employees on FMLA; voiding incorrect payroll checks, reissuing disbursements, checking Personnel Actions forms for accuracy and completeness; generating payroll/deduction registers; direct deposit setup; submitting ACH direct deposit files and reversals to the bank. (40%)
• Generate payroll reports for all payrolls for use by other payroll personnel, university departments, and outside vendors as needed. Assist with the preparation and submission of IRS payroll-related reporting and maintain documents and reports according to the university retention schedule. (15%)
• Submits payroll liability payments and refunds including Optional Retirement Program, 457 Retirement Plan, Child Support, IRS levies, Bankruptcies, wage garnishments, and other deductions by uploading information to applicable systems. (15%)
• Review for accuracy New Hire benefits and benefit changes including retirement, insurance, child support, and other wage garnishments. (15%)
• Data entry of payroll and employee information, including entry of TINS number, into the Banner system and Uniform Statewide Accounting System (USAS). (10%)
• Performs other duties as assigned by the Payroll Director. (5%)

Other duties may be assigned to this position on a regular or occasional basis to respond to the needs of the university.

Physical Requirements:

This position typically works in an office environment, requiring prolonged periods of sitting at a desk while using a computer. The role demands frequent use of hands and fingers to operate a keyboard, mouse, and other office equipment. Visual acuity is essential for reading and interpreting data on computer screens. Clear verbal communication skills are necessary for interacting with colleagues and employees. Additionally, the job may involve occasional mobility around the office and attending meetings, as well as potential travel to attend off-site meetings and trainings.

Job Conditions:

The payroll specialist works in an office environment typically following a 40-hour workweek, although additional hours and some travel may be required during peak periods. The job involves prolonged sitting and frequent collaboration with other departments ensuring accurate payroll processing and encouraging a strong emphasis

on confidentiality.

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Other Information

An Equal Opportunity/Affirmative Action Employer

It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing.

Notice of Availability of the Annual Security & Fire Safety Report

The Annual Security & Fire Safety Report is available online at

The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Non-campus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.

A paper copy of the report will be provided upon request. If you would like to receive a paper copy, you can contact the Office of Student Life, located on the Alpine Campus in the Morgan University Center, Room 211 or you can request that a copy be mailed to you by calling or emailing

About SRSU

Our campuses span a fascinating part of Texas—Alpine, in the heart of the beautiful Big Bend area, and Del Rio, Eagle Pass and Uvalde along the vibrant, bicultural Texas/Mexico border.

What you've heard is true – there is something very special about the areas we serve in our great State, and Sul Ross State University is vital to the continued growth and progress of our students and the communities we serve.

Sul Ross State provides students with the education they need to translate their passions into a fulfilling career. This life-changing experience has a multi-generational impact, transforming the lives of our students, their families and positively impacting the communities in which they reside. We value learning and strive to provide high quality education in a welcoming, supportive environment. We take pride in the fact that we serve a diverse population including many first-generation college students as well as non-traditional students, international students, student-athletes and graduate students.

From teaching, coaching and law enforcement, to science, ranch management and the Fine Arts, SRSU offers more than 60 undergraduate and graduate degree programs. Known as the Frontier University of Texas, Sul Ross encourages each student to explore their own frontiers and to exceed their educational, personal and professional goals.

For more information about how we're strategizing for the future, I invite you to visit