Portfolio Facilities Manager

1 day ago

San Jose, California, United States A Hiring Company Full time

Reporting to the Director of Property Management, the Portfolio Facilities Manager is responsible for overseeing the management, maintenance and operational performance and profitability of a portfolio of properties within a designated region. This role ensures that all buildings within the portfolio are safe, compliant, efficient, and aligned with organizational standards and sustainability goals. The Portfolio Facilities Manager plays a crucial role in collaborating with both on-site and senior leadership, while optimizing operational efficiency, and enhancing the overall living experience for residents.

Position Responsibilities:

Regional Oversight & Leadership:

  • Provide direct oversight and support to on-site Maintenance Supervisors and Technicians across multiple communities.
  • Evaluate and enhance maintenance processes to ensure consistency, compliance, and operational excellence.
  • Serve as a liaison between the maintenance teams and upper management.

Team Development:

  • Recruit, train, mentor, and evaluate property-level maintenance staff.
  • Identify skill gaps and coordinate technical training and certification opportunities.
  • Promote a safety-focused, team-oriented culture across all sites.

Facilities Management & Operations

  • Manage the day-to-day operations of multiple sites, ensuring all facilities are well-maintained and operational.
  • Oversee building services including HVAC, electrical, plumbing, cleaning, security, and waste management.
  • Implement preventive and corrective maintenance programs to minimize downtime and extend asset life.
  • Conduct regular site inspections to ensure compliance with health, safety, and environmental regulations.

Financial & Contract Management

  • Prepare and manage annual budgets for the property portfolio.
  • Oversee service contracts, tender processes, and vendor performance.
  • Identify cost-saving opportunities and drive operational efficiencies.
  • Monitor and report on expenditure, ensuring value for money and adherence to financial targets.

Compliance & Risk Management

  • Ensure all facilities comply with statutory regulations, building codes, and company policies.
  • Manage risk assessments, emergency preparedness plans, and incident reporting.
  • Maintain accurate documentation for audits and certifications.

Project Management

  • Lead or support capital improvement projects, refurbishments, and relocations.
  • Coordinate with construction teams, designers, and contractors to ensure projects meet quality, budget, and timeline objectives.

Stakeholder & Team Management

  • Act as the primary liaison for tenants, clients, and internal business units.
  • Manage and develop a team of facilities coordinators, technicians, or site managers.
  • Build strong relationships with key stakeholders to ensure high satisfaction and operational excellence.

Sustainability & Innovation

  • Drive sustainability initiatives across the property portfolio, focusing on energy efficiency and waste reduction.
  • Leverage technology and data analytics to enhance building performance and user experience.

Quality Control & Auditing:

  • Conduct regular property inspections to evaluate maintenance standards, curb appeal, and equipment condition.
  • Report findings, recommend improvements, and follow up on corrective actions.
  • Ensure adherence to company policies, safety protocols, and quality expectations.

Safety & Compliance:

  • Ensure compliance with OSHA, local building codes, and company safety policies.
  • Conduct regular safety training and inspections of the property and equipment.
  • Maintain MSDS documentation and ensure proper storage of hazardous materials.

Compensation details:
Yearly Salary

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