Facilities Procurement Assistant

POSITION TITLE: Facilities Procurement Assistant

REPORTS TO: Facilities Project Manager

FLSA: Hourly, Non-Exempt. Full-Time

COMPENSATION: $22.00- $25.00 per hour

JOIN OUR TEAM

At VASA Fitness, we want to create an uplifting experience for everyone by offering inclusive, accessible, and on-trend fitness. The foundation of our brand is rooted in a culture centered on unity, passion, love, integrity, fun, and trust. Because our culture is alive-embodied by members and team members alike-VASA is a place where lives are changed because of authentic connections made within our supportive community.

BENEFITS

We offer a competitive, all-encompassing benefits package which includes healthcare benefits for employees who work 20+ hours per week. All employees receive two complimentary gym memberships-one for themselves and another to give away-plus 401k options.

• 30+ hours per week employees: Paid Time Off (hourly), Health, Dental, Vision Benefits and Paid Parental Leave (in addition to above)
• 40 hours per week employees: Flexible Vacation Plan (salary) & Paid Holidays (in addition to above)

Come join VASA Fitness and join a passionate, fun, and united team

We are proud to be a 'Great Place to Work' certified company

PURPOSE

The Procurement Assistant supports the facilities team by managing the procurement and tracking of supplies, parts, and services necessary for maintenance and operations. This role involves maintaining accurate inventory records, managing vendor relationships, and ensuring timely delivery of materials across multiple locations.

The ideal candidate will be detail-oriented, organized, and capable of handling multiple tasks in a fast-paced environment as well as adaptable to learning and using multiple software applications effectively.

DELIVERABLES

• Assist in procuring equipment, supplies, and replacement parts to support facility operations.
• Maintain and update multi-location inventory management systems to ensure accurate tracking and availability.
• Coordinate the setup and tracking of recurring service agreements and vendor contracts.
• Work closely with vendors to ensure timely delivery and resolve any procurement issues.
• Prepare and process purchase orders and ensure compliance with company purchasing policies.
• Audit and reconcile expenses related to procurement activities.
• Collaborate with the facilities maintenance team to forecast and plan for inventory needs.
• Monitor and manage budgets related to procurement and suggest cost-saving measures.
• Prepare reports on procurement activities, expenses, and inventory levels.
• Support the facilities team with administrative tasks as needed.

Requirements:

REQUIRED QUALIFICATIONS

• High School Diploma or GED required; bachelor's degree preferred.
• Proven experience in procurement, inventory management, or a related field.
• Strong organizational skills and attention to detail.
• Excellent computer skills, including high proficiency in Microsoft Word and Excel.
• Strong verbal and written communication skills.
• Ability to work independently and as part of a team.
• Familiarity with inventory management systems and procurement processes
• Personal interest in health, wellness, fitness, and nutrition
• Pass a background check.

WORKING CONDITIONS

• Primarily office-based (hybrid 3 days a week in Denver, CO office) with occasional visits to facility locations
• Ability to lift and move up to 25 lbs.

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 25 lbs. at times.
• May be required to travel.

This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.

VASA Fitness is an Equal Opportunity Employer

Compensation: $22.00- $25.00 per hour Pay Transparency In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to "Pay Transparency Law"; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions.