Workplace Operations Specialist

Workplace Operations Specialist – Wichita Headquarters (HQ)

Lead with warmth. Serve with excellence. Protect what matters.

If you come alive creating a welcoming environment, serving others with excellence, and protecting what matters with steady confidence, organization, and HR-level confidentiality, this role will feel both natural and deeply meaningful to you.

The impact of this role is felt by every employee, guest, and partner who interacts with our Wichita Headquarters.

Work Schedule: Monday – Friday, 8 am to 5 pm

What Success Looks Like:

1. Shape a Warm, Professional Guest Experience

Within your first month, become the trusted face of Capital III and Electrex by:

• Greeting guests with genuine warmth and professionalism
• Managing visitor flow with calm, friendly confidence
• Creating a welcoming, organized atmosphere that reflects who we are

2. Protect People, Information, and the Workplace

Consistently demonstrate integrity by:

• Maintaining strict confidentiality
• Enforcing guest and access protocols with kindness and strength
• Guiding people to the right solutions

3. Oversee Building Security & Access Control

Within 45 days, master:

• Key card management, visitor identification, and access procedures
• Monitoring security cameras and escalating irregularities
• Upholding safety and security standards with steady confidence

4. Keep our Headquarters Running Smoothly Every Day

Serve the organization through operational excellence by:

• Coordinating mail, packages, supplies, vendors, and meeting spaces
• Supporting HR leaders and teams with proactive, organized assistance
• Maintaining a calm, orderly environment where everyone can do their best work

5. Lead Safety & Internal Communication Rhythms

Strengthen our culture of stewardship and excellence by:

• Managing safety reviews, monthly audits, and documentation
• Communicating building updates, alerts, and information with clarity and warmth
• Supporting HR with high-trust administrative work, including data entry, report administration, and providing HR administrative resolutions

6. Enhance Workplace Hospitality & Culture

Become a culture anchor by:

• Maintaining current initiatives to engage and thank employees by:
• Flowers sent to funerals/births/hospitals
• Holiday event planning and management
• Special event planning and management
• Demonstrating positivity, steadiness, and a service-first heart
• Special event planning and management for building hospitality initiatives

This Role Matters

This position is central to how people experience Capital III and Electrex — from the moment they walk through the door to the way the building operates day to day.

You will strengthen the workplace through:

• Hospitality and professionalism (Connection)
• Safety and confidentiality (Character)
• HR administrative excellence (Competency)
• Daily stewardship of people and space (Commitment)

Experience That Supports Success

While performance and character matter most, experience that align well includes:

• 3+ years as an office administrator, coordinator, or workforce operations
• Experience managing HR records, policy development, legal compliance, HRIS technologies, training and development, MS system administration experience, and onboarding and offboarding
• Security/access control or facilities coordination experience helpful
• Knowledge of compliance professional standards, state and federal regulatory requirements, and laws.

Skills:

• High integrity and work ethic focused on doing the right thing regardless of the result.
• Ambitious; possesses the natural intuition to seek out alternative solutions.
• Intellectually curious with an entrepreneurial mentality and work style.
• Proven workplace ability to plan and prioritize workload effectively, create personal tactical timing plans, and manage internal/external workload accordingly.
• Ability to create and maintain positive and productive professional relationships with internal and external customers.
• Solid verbal and written communication skills with the ability to effectively, visually, and succinctly summarize and deliver information to the appropriate groups.
• Creativity in developing solutions to new and existing priorities and challenges.

Please Note to Recruiting Agencies:

Capital III or any of its affiliates do not accept unsolicited resumes or candidate submissions from staffing agencies or search firms without a signed and active agreement in place. Any resumes submitted through our applicant tracking system or to our employees without such an agreement will be considered property of Capital III, and no fees will be paid in the event the candidate is hired. Please refrain from submitting candidates unless explicitly contracted to do so. Capital III, Electrex, and Seat King or any of its affiliates, are not accepting new recruiting agency support and we kindly ask that you not solicit our employees.

Please Note: Capital III does not provide H1B Visa, O-1, CPT, OPT, or employment-based green card sponsorship for this position.

Employment Eligibility & Equal Opportunity at Capital III

Capital III is an equal opportunity employer. We are committed to creating a workplace where every applicant and team member is treated with dignity and respect, regardless of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by applicable federal, state, or local laws.