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GL Accountant, Full-Time

3 weeks ago

Philadelphia, Pennsylvania, United States The Barnes Foundation Full time

Primary Function: Assist in generating timely and accurate financial statements for the Barnes.  Provide general accounting customer service to staff.

Job Qualifications 

  • High school diploma required, Associates degree with emphasis in Accounting preferred.
  • 3 years' experience in general accounting.
  • Intermediate computer skills working with integrated accounts payable and general ledger packages required, such as MIP. 
  • Intermediate experience with Microsoft Office suite.
  • Ability to develop strong partnerships with internal stakeholders.
  • Strong attention to detail, organization and planning skills.
  • Independent judgment, discretion and integrity.
  • Nonprofit experience a plus.  

Clearances:  Criminal Background-National

Physical Activities to Perform Essential Functions: To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Moving:

  • Approximately 80%+ of time is spent seated while working at a desk.  
  • Ability to occasionally transport up to 25 lbs. of files, equipment or supplies.  Ability to move to access files, equipment or supplies.

Vision Requirements:

  • This position requires extended time on the computer.

Communication Requirements:   

  • Clearly communicate in person, by phone, and by video conference.  Communicate with others in conversational and written English. 

Working Conditions:  

  • Position operates in hybrid work setting comprised of the Barnes' Philadelphia campus and remote work setting indicated by the employee at their documented home address.
  • Position requires extended time on the computer.

Job Responsibilities:

Month-End Close

  • Prepare and enter journal entries to assist in preparation and distribution of timely and accurate monthly financial statements.
  • Complete standard journal entries each month prior to financial statement preparation.
  • Monitor month-end closing checklist for completeness.
  • Prepare and analyze reconciliation of balance sheet accounts
  • Prepare and analyze reconciliation of earned revenue, payroll, and select expense accounts

Accounts Payable

  • Primary administrator of expense management platform
  • Assist AP coordinator with AP cycle, including biweekly check run
  • Prepare 1099s ensuring delivery by regulatory deadline

Year End Audit

  • Assist with preparation of PBC list and additional requests from auditors.
  • Timely response to any additional requests from auditors. 

Other

  • Document and maintain finance department procedures
  • Project-based work to optimize financial processes affecting internal and external stakeholders

Additional

  • Maintain the highest level of confidentiality and integrity in dealing with sensitive information.
  • Performs other duties as requested.

Organization-Wide Competencies:

1. Accountability: 

a. Prepares for work assignments and meetings, 

b. Conducts thorough fact-finding, decision-making and/or follow through, 

c. Admits mistakes and errors and informs others when one is not able to meet a commitment.

2. Job Quality: 

a. Dependably demonstrates job knowledge necessary for the position,

b. Produces timely, accurate, high quality work output, 

c. Prioritizes work responsibilities effectively and produces work quantity expected for the role.

3. Service: 

a. Identifies problems and collaborate with others to devise and create effective solutions. 

b. Interacts and communicates with fellow employees in a manner that promotes a harmonious and cooperative working environment in accordance with our Core Values. 

c. Facilitates open communication and keeps an open mind about new ideas.

4. Leadership: 

a. Sets a good example for others, 

b. Demonstrates ethical decision-making and communication, 

c. Makes decisions. Uses a solution-oriented, collaborative approach.

5. Collaboration: 

a. Seeks win-win outcomes in decision-making, 

b. Shows a proactive, inclusive, helpful, and respectful attitude to colleagues, guests and others, 

c. Takes initiative to contribute to diversity, equity, inclusion, and accessibility initiatives.

6. Empowerment (Supervisors): 

a. Directs others' work effectively with adequate goalsetting, accountability, delegation, supervision, conflict resolution, accessibility to support and resources, 

b. Motivates team to meet short- and long-term goals: individual, department and strategic plan, 

c. Creates environment for staff development.

7. Administration (Supervisors): 

a. Meets goals related to revenue targets, expense control, program fees, etc., 

b. Develops/manages budget in keeping with organizational priorities, 

c. Follows protocols and reporting requirements set by other departments (HR, IT, Facilities, etc.), 

d. Collects and analyzes data effectively, 

e. Documents work accurately and consistently, shares information appropriately.