Accounts Payable/Receivable Associate

Pay: $18.00 - $22.00 per hour, commensurate with experience.Benefits: Paid Time Off, Sick Time, and Company reimbursement toward qualified medical insurance premiums. Job Type: Full-Time.Job Overview:We are seeking a self-starter to join our team as an Accounts Payable/Receivable Specialist. In this fast-paced role, you’ll be responsible for preparing and analyzing financial records, handling invoicing, managing payments, and verifying payroll for our company and represented owners. The ideal candidate will be detail-oriented, deadline-driven, and capable of multitasking effectively across multiple responsibilities.This is a great opportunity for someone with a passion for finance and accounting to join a supportive team while contributing to the financial success of the organization.Key Responsibilities:Payment Processing: Apply and deposit customer payments into the appropriate accounts, ensuring timely and accurate processing.Credit Card Management: Manage company credit card charges, track expenses, and process payments in compliance with company policies.Bank Reconciliation: Reconcile bank statements and payment records to ensure accuracy and alignment with company financial records.Invoicing: Generate and send invoices for chargeable remodeling, construction projects, and property management services in a timely manner. Ensure all billable work is invoiced accurately and promptly.Billing Coordination: Coordinate with property managers, vendors, and contractors to ensure accurate billing for labor, materials, and services. Verify invoices, receipts, and completion notes to ensure proper chargebacks.Chargebacks: Communicate with the rental management team regarding chargebacks to be applied to tenant accounts and ensure accurate posting of tenant payments and adjustments.Vendor Management: Review and process vendor invoices for both routine and special project-related expenses. Verify the accuracy of charges and resolve discrepancies with vendors when needed.Reconciliations: Reconcile outstanding accounts receivable with customers and owners, ensuring that all payments are properly recorded and aging reports are up-to-date.Management Fee Calculations: Calculate, track, and verify management fees and operating expenses for each property or project to ensure accurate invoicing and financial reporting.Payment Processing for Contractors and Subcontractors: Ensure timely and accurate payments to contractors, subcontractors, and other service providers, following company processes and contractual terms.Tax Compliance: Assist in maintaining records for tax purposes, including ensuring proper documentation and backup for tax filings.Accounts Aging Reports: Generate and review accounts aging reports regularly, identifying overdue accounts and initiating collection efforts as necessary.Cost Tracking and Budgeting: Assist in monitoring and tracking costs for construction projects, ensuring that costs stay within the budgeted limits. Work with project managers to identify potential overages or savings.Financial Reporting: Assist the finance team in preparing monthly, quarterly, and annual financial reports, ensuring accuracy and timeliness of data related to payables, receivables, and expenses.Vendor Relationship Management: Build and maintain positive relationships with vendors, ensuring clear communication regarding payment terms, deadlines, and any issues with billing.Insurance and Bonding: Ensure that all vendor invoices align with required insurance, bonding, or performance bond requirements when applicable, and track compliance.Property Management Compliance: Stay up to date with property management regulations, including compliance with local, state, and federal laws concerning property finances and billing.Support Financial Audits: Assist in preparing for audits by providing necessary documentation, financial records, and responding to inquiries from auditors.Additional Duties: Perform other financial or administrative tasks as needed to support the finance team, property management, and construction operations.Minimum Qualifications:Driver’s License: A valid driver’s license and corporate-insurable driving record in Missouri.Communication Skills: Excellent communication, interpersonal, time-management, and organizational abilities.Independence & Teamwork: Ability to work both independently and collaboratively within a team.Software Proficiency: Proficiency in Microsoft Office, Outlook, Property Management Software, and QuickBooks.Experience: 1+ years of experience in Accounts Payable/Receivable.Technology Savvy: Competency in using computers and related technologies.Physical Requirements:Sitting: Extended periods (2+ hours at a time) of sitting in an office environment.Movement: Small bursts of standing and walking around the office as necessary.Repetitive Tasks: Frequent typing, dialing, and speaking on the phone.Multitasking: Ability to focus on multiple tasks and shift priorities throughout the day.This role offers the chance to contribute significantly to the financial operations of our company in a collaborative and dynamic environment. If you have a strong background in accounting or financial administration and are looking to grow your career, we encourage you to apply