Accounts Payable Specialist

Overview

Community Solutions strives to be the employer of choice for professionals in our fields of expertise. We are a well-established and growing non-profit agency serving children, families and individuals in Santa Clara and San Benito Counties. Our agency is well-recognized within the community and professional fields for subject matter expertise and collaboration within the community.

We are currently looking for individuals who share our mission, values and service philosophies and who want to make a difference in the lives of children, families and individuals in our local communities. Our offices are located in San Jose, Morgan Hill, Gilroy, and Hollister. We offer a competitive compensation package and an extensive benefits package including employer paid health, dental and vision care, life and long-term disability insurance, a matching 403(b) program, and a generous vacation plan. Please note: temporary positions and interns are not eligible for benefits.

Community Solutions is deeply committed to diversity, equity and inclusion. We are a team of dedicated professionals with backgrounds as diverse as the impact we achieve. We are committed to diversity in our workforce and to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We encourage candidates from all backgrounds to apply.

Position

POSITION TITLE: Accounts Payable Specialist

REPORTING RELATIONSHIP: Controller

Summary

Under the general direction of the Controller, the Accounts Payable Specialist will perform the responsibilities and duties of the position. Job performance contributes to the achievement of the goals of the Finance Department.

Qualifications and Knowledge

The Ideal Candidate Will Possess the Following Qualifications and Knowledge:

Education and Experience

• Required: A minimum of 2 years experience in accounting.
• Required: Basic accounting principles, procedures, and systems.
• Required: High accuracy using a 10 key by touch.
• Preferred: A.A. Degree in Accounting or related field.
• Preferred: Experience working in a union environment.

What Youll Be Doing in the Role

• Greeting visitors by providing information, answering questions, and supporting requests.
• Support finance accounting team by performing tasks related to the organization ensuring office efficiency.
• Exhibit polite and professional communication.
• Carry out administrative duties such as filing, copying, binding, scanning, etc.
• Process daily deposits and provide backup to corresponding departments.
• Monthly petty cash reconciliation (may include trips to the bank).
• Gift card inventory tracking.
• Support in general ledger account reconciliations.
• Perform payroll, vacation and sick leave reconciliation schedules.
• Support Accountant II with monthly Solutions to Violence grant invoicing.
• Assist with preparation of annual audits.
• Preparation of ad-hoc reports.
• Attend and participate in agency meetings as required.
• Successfully complete all training within the required time frame.
• Flexible schedule may be required to work some evenings and weekends.

Diversity, Equity, and Inclusion

Community Solutions is deeply committed to diversity, equity, and inclusion. We are a team of dedicated professionals with backgrounds as diverse as the impact we achieve. We are committed to diversity in our workforce and equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We encourage candidates from all backgrounds to apply.

Working at Community Solutions

Community Solutions offers a competitive hourly rate of $27.50, a generous employee benefits package, and encourages a strong work-life balance. We believe in supporting the whole person by providing:

• 100% of premiums paid by employer for full-time employees and eligible dependent children
• 403(b) Retirement Plan with 5% employer match
• 3 weeks paid vacation to start
• 13 paid holidays; 96 sick hours per year (inclusive of self-care/mental health days)
• Longevity bonuses
• Generous family medical leave for eligible employees
• Student Loan Forgiveness Program
• Staff learning and development and robust in-house training opportunities
• Employee-led Diversity, Equity, and Inclusion Resource Group

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to both sit and stand for extended periods, talk and hear, and use office equipment; occasional need to lift and move objects up to 25 lbs.

Work Environment and Location

This position is located at our Gilroy Headquarters office.

Special Requirements

• Must be able to meet and receive a criminal records clearance as required by specific programs, licensing regulations and Community Solutions practices.
• License: Possess a valid California drivers license, current car insurance and a good driving record as documented by a DMV report and consistent with the Agencys liability insurance requirements.
• Requires an automobile to perform routine job duties.
• COVID-19 Vaccination: Community Solutions requires employees to be fully vaccinated for COVID-19, unless a reasonable accommodation is approved or as otherwise required by law.

Note: This job description outlines primary duties, qualifications, and job scope, but is not intended to be a comprehensive description of job responsibilities. We expect each employee to offer their services wherever and whenever necessary to ensure the success of our endeavors.

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills aptitudes and abilities to perform each duty proficiently.

Candidates for this position must be legally authorized to work directly as an employee for any employer in the United States without visa sponsorship.

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