Laboratory Administrative Assistant

The Laboratory Assistant will provide high-level administrative and operational support to pathologists in a laboratory setting. This role requires professionalism, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be comfortable with electronic and phone communication, scheduling, and handling physical materials such as fixed slides and tissue blocks.

Responsibilities:

• Manage calendars and schedule meetings on behalf of pathologists.
• Coordinate conference calls, virtual meetings, and in-person appointments.
• Prepare and distribute meeting agendas, notes, and follow-up actions.
• Serve as the primary point of contact for internal and external inquiries.
• Handle phone calls and electronic correspondence professionally and promptly.
• Maintain confidentiality and discretion in all communications.
• Assist with the movement and organization of fixed slides and tissue blocks within the laboratory.
• Ensure proper documentation and tracking of specimen transfers.
• Support compliance with laboratory safety and handling protocols.
• Prepare reports, presentations, and other documents as needed.
• Maintain accurate records and filing systems (electronic and physical).

Essential Skills:

• Proficiency in Microsoft Office Suite and scheduling tools.
• Strong verbal and written communication skills.
• Ability to multitask and prioritize effectively.
• Comfortable handling sensitive materials and adhering to safety standards.

Additional Skills & Qualifications:

• High school diploma or equivalent; associate degree or higher preferred.
• Prior experience in a healthcare or laboratory environment is a plus.
• Experience with sorting, filing, and sample management.
• Knowledge of LIS, Epic, and Epic Beaker.
• Healthcare customer service experience.

Work Environment:

The work schedule is Monday through Friday, with shifts from 7:30 AM to 4:00 PM. The position offers a dedicated workstation but requires flexibility in moving around the lab building. The role involves a combination of sitting and active movement around the lab.

Job Type & Location:

This is a Contract position based out of Cleveland, OH.

Pay and Benefits:

The pay range for this position is $19.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a fully onsite position in Cleveland, OH.

Application Deadline:

This position is anticipated to close on Dec 19, 2025.

About Actalent:

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.