Navy Records Manager

1 week ago

San Diego, CA, United States STS Systems Support, LLC Full time
STS Systems Support is seeking an Records Manager to support our ongoing mission at NHRC-San Diego. Position Summary

The Navy Records Manager is responsible for overseeing the review, maintenance, and lifecycle management of command records in accordance with Navy, Department of Defense (DoD), Bureau of Medicine and Surgery (BUMED), federal, and state requirements. The position ensures the secure and efficient management of both physical and electronic records, including proper archiving, retrieval, and disposal.

Key Responsibilities
  • Review, update, and maintain command records in compliance with Navy and DoD directives.
  • Develop and manage file plans, ensuring alignment with command and federal standards.
  • Archive and dispose of records in accordance with Navy, DoD, BUMED, federal, and state laws.
  • Coordinate and track records storage and retrieval through Iron Mountain or other approved archival processes.
  • Ensure records are properly classified, indexed, and accessible for authorized personnel.
  • Train command personnel on proper records management procedures, file plans, and forms.
  • Conduct periodic audits and inspections to ensure compliance with applicable policies and regulations.
  • Maintain current knowledge of Navy Records Management Program (NRMP) requirements and provide recommendations for process improvements.
  • Prepare and submit required reports, documentation, and compliance records to higher headquarters as directed.
Qualifications
  • Experience in Navy or DoD records management (military or civilian).
  • Knowledge of federal records management laws, policies, and Navy/DoD instructions.
  • Familiarity with Iron Mountain archival processes and electronic records systems.
  • Proficiency in developing and maintaining file plans, forms, and retention schedules.
  • Strong organizational, communication, and training skills.
  • Ability to maintain confidentiality and handle sensitive information securely.
Preferred
  • Prior Navy administrative or records management experience.
  • Experience with BUMED directives and medical record compliance requirements.

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