Administrative Specialist
4 days ago
The Administrative Specialist shall be responsible for updating rosters. Assists the Program Director and Assistant Director in sending/receiving correspondence and overall office organization.
Skills and Specifications:
- Problem solving, planning and prioritizing
- Data entry
- Communication skills written and verbal
- Information gathering and monitoring
- Flexibility, adaptability, teamwork and customer service oriented
- Microsoft Outlook, Excel, Word, PowerPoint
Requirements:
The Administrative Specialist shall assume the following job responsibilities:
- Support Facility Director and Assistant Director with day to day operations.
- Monitoring task progress and reporting updates.
- Maintain multiple rosters and databases.
- Maintain various rosters and keep facility forms updated and stocked.
- Maintain electronic and paper records ensuring information is organized and easily accessible.
- File, organize, shred, and create files.
- Operate company vehicle.
- Create Staff & Resident ID.
- Keep inventory of office supplies and coordinate ordering with the Facility Director and disbursement of supplies.
- Edit and review documents to ensure accuracy, correcting grammar, spelling or structure errors as necessary.
- Prepare correspondence to the partner agencies including acceptance letters, terminal reports, etc.
- Set up resident medical appointment with follow up on results and related paperwork.
- Take meeting minutes by hand or computer, that will later be documented for compliance purposes.
- Ensure all company policies, procedures and the employee handbook are followed.
- Local travel may be required.
- Complete all annual training required by contract.
- Complies with federal, state and local laws and regulations.
- Ensures rest and meal breaks are taken in accordance with California law.
- Reports any violation of company policy, employee handbook Standards of Conduct, etc.
- Assume and perform other duties as assigned.
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