Physical Records Management

Location: NC-Clayton, US

Contract Type: Regular Full?Time

Area: TECHNICAL

Would you like to join an international team working to improve the future of healthcare? Do you want to enhance the lives of millions of people? Grifols is a global healthcare company that since 1909 has been working to improve the health and well?being of people around the world. We are leaders in plasma?derived medicines and transfusion medicine and develop, produce and market innovative medicines, solutions and services in more than 110 countries and regions.

The Physical Records Management (PRM) Specialist I is an entry?level role with intermediate knowledge of concepts, practices and procedures using technical knowledge to accurately process completed GMP?controlled document packets managed by Quality Assurance via PRM. The role involves understanding and monitoring workflows in the physical records management system, utilizing barcodes, manifests and report templates to ensure accurate task completion. This position works with various Quality departments to ensure that completed controlled documentation packets are stored properly and comply with site/corporate policies and regulatory standards. The most important aspect of the position is managing documentation flow in and out of the archives, so as not to impede essential functions that rely on timely access to records. This requires a sense of urgency, attention to detail and excellent organizational skills, with the ability to manage and meet demanding timelines with minimal supervision.

Primary Responsibilities for the role:

• Interact with the various Quality departments at the Clayton facility and assist in the coordination, storage, retrieval, and transfer of documents on a daily basis.
• Coordinate filing, storage, archival and retention of controlled documents and records at the Clayton site.
• Support urgent requests (e.g., regulatory inspection/customer audit requests, information needed for batch release/certification, discrepancy investigation data).
• Maintain the Central Records Storage (CRS) system database and use it to fulfill requests and catalog document submissions.
• Ensure documentation is archived systematically in accordance with established procedures.
• Collaborate with other PRM specialists to ensure consistency and effective solutions.
• Follow established procedures to process posts and retrieve documents while maintaining the integrity of the Physical Records.
• Work independently with minimal supervision, ensuring accuracy and managing multiple deadlines.
• Possess strong attention to detail and a heightened sense of urgency.
• Managers and supervisors may assign additional duties as needed.
  

Additional Responsibilities

Processing of documents, related correspondence and responses to inquiries concerning the creation, review, revision and maintenance and archiving of accountable documents is required. Confidential material is processed routinely.

Knowledge, Skills, and Abilities

Must be an extremely reliable individual with a strong sense of urgency. Proficiency in the use of computers, copy machines, fax machines and associated software is required.

Education

Requires a high school diploma plus three years of related experience, including experience with Word processing systems; or an AS degree plus one year of experience; or a BS/BA degree and zero years of experience. Depending on the area of assignment, directly related experience or a combination of directly related education and experience and/or competencies may be considered in place of the stated requirements.

This position requires lifting boxes of up to 25 pounds and typically works under general supervision while performing varied assignments.

Grifols provides equal employment opportunities to applicants and employees without regard to race, color, sex, gender identity, sexual orientation, religious practices and observances, national origin, pregnancy, childbirth or related medical conditions, status as a protected veteran or spouse/family member of a protected veteran, or disability. We will consider for employment all qualified applicants in a manner consistent with the requirements of all applicable laws.