Records Management Coordinator JAO

Are you an organized, detail-oriented professional with a passion for managing information and making a meaningful impact across a large public agency? The Los Angeles County Sanitation Districts are looking for a proactive and skilled Records Management Coordinator to help lead and support our Districts-wide records and document management program. In this pivotal role, you will oversee the day-to-day operations of the Records Management workgroup and help ensure that critical documents are stored, accessed, and maintained in full compliance with legal and operational standards.

As Records Management Coordinator, you will:

• Support the development, implementation, and auditing of records management policies and procedures
• Oversee the storage, retrieval, and disposition of official documents
• Coordinate training for new employees and guide staff in records best practices
• Administer project numbers and filing systems, digitize incoming mail, and manage file transfers to and from storage facilities
• Provide timekeeping and purchasing support for the Document Services team
• Collaborate with Imaging and Library Services teams to ensure integrated support

This is an exciting opportunity for someone who thrives on solving problems, collaborating across departments, and using enterprise document management systems to promote transparency, accuracy, and access to information. If you're ready to help preserve the integrity of the Districts' essential work and guide others in effective records stewardship, we invite you to apply

Location: Facilities Planning Department, Document Services Group, Joint Administration Office, Whittier

Essential Functions:

To coordinate and oversee the Districts-wide records management efforts and to lead and coordinate the work of others performing records and document management tasks.

Job Summary:

The major responsibilities are listed below. For a full list, please see the job description.

Under the general supervision of the Records Administrator, the incumbent will:

• Plan, organize, prioritize, review and participate in all day-to-day activities of the Records Management workgroup
• Assist the Records Administrator with developing, implementing, and auditing of document/records management policies, procedures, and guidelines
• Assist with training employees
• Assist the Records Administrator in developing and administering a filing system including the creation of project numbers
• Coordinate and oversee the storage, retrieval, and disposition of all official Districts' documents in accordance with applicable legal requirements
• Coordinate movement to and from storage facilities
• Process incoming mail by sorting, scanning and logging applicable information into the Document Management System
• Assist with timekeeping for all Document Services staff
• Handle purchasing and processing of invoices
• Crosstrain to be able to temporarily work in the Imaging workgroup when needed
• Manage subscriptions and renewals for publications, standards, and codes

Applicants must possess all of the following:

• Two (2) years of experience working with records management and records policies/procedures
• Two (2) years of experience working with an enterprise document management system
• A valid California Class C driver's license

The competitive selection process may cover:

Knowledge of:

• Principles and practices of document and records management
• Practical application of electronic document management systems and databases

Ability to:

• Develop guidelines and policies related to document and records management
• Work effectively with all levels of Districts' staff and outside representatives
• Provide guidance, training and leadership to others
• Analyze problems and implement solutions
• Communicate effectively both orally and in writing
• Proficiently use Microsoft Office Suite and Adobe Acrobat Pro

The individual(s) recommended for hire must undergo a job-related pre-employment physical, as well as a reference check, background check, DMV report, and a drug test.