Accounts Payable Specialist
7 days ago
Join to apply for the Accounts Payable Specialist role at Woodhaven.
Allegria Nursing & Rehabilitation Center of Port Jefferson is a resident-centered skilled nursing facility dedicated to delivering high-quality care with compassion and integrity. We understand that strong financial operations directly support our ability to provide exceptional resident care, and were seeking a seasoned Accounts Payable Specialist to support our growing team.
Responsibilities- Oversee day-to-day accounts payable functions for both facilities in Nassau and Suffolk Counties
- Review, code, and enter high volumes of invoices accurately and efficiently
- Match invoices to purchase orders and delivery receipts; ensure timely approvals and payments
- Reconcile vendor statements, research and resolve account discrepancies
- Maintain organized digital and physical vendor records across both sites
- Provide professional, prompt communication with vendors and internal departments
- Create and maintain Excel spreadsheets for invoice tracking, reconciliation, and reporting
- Assist with month?end closing, accruals, and audit preparation
- Collaborate closely with finance, purchasing, and administrative teams
- Minimum 5 years of accounts payable experience, preferably in healthcare or long?term care
- Expert with QuickBooks and Microsoft Office (especially Excel and Outlook)
- Strong customer service orientation with the ability to communicate clearly and professionally
- Ability to thrive in a fast?paced environment and manage multiple priorities effectively
- Strong problem?solving and time?management skills, as well as a high level of accuracy and attention to detail
- Reliable transportation for travel between facilities
- Professional demeanor and ability to handle confidential information
- Familiarity with group purchasing organizations (GPOs) and healthcare vendors
- Understanding of Medicaid/Medicare compliance and reimbursement processes
- Minimum of 5 years working in Accounts Payable
- Medical
- Dental
- Vision
- Retirement Savings
Location
Port Jefferson Station, NY
Seniority levelMid-Senior level
Employment typeFull-time
Job functionAccounting / Auditing and Finance
IndustriesIndividual and Family Services
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