Sr. Benefits Specialist
3 days ago
We are looking for an experienced Sr. Benefits Specialist to join our team on a contract basis in Fremont, California. In this role, you will be responsible for overseeing benefits administration, leave management, compliance, and employee support to ensure that our workforce receives exceptional service and guidance. The ideal candidate will have a strong background in HR operations, benefits coordination, and regulatory compliance, as well as a passion for providing clear and empathetic communication to employees.
Responsibilities:
- Manage employee benefits programs, including medical, dental, vision, life insurance, disability, and retirement plans, while serving as the primary point of contact for employee inquiries.
- Educate employees on 401(k) plan options, eligibility requirements, and retirement planning basics, facilitating contribution changes and guiding them through the process.
- Support the implementation and communication of updates to 401(k) vendors, including conducting training sessions and providing system navigation assistance.
- Administer accommodation requests by coordinating interactive meetings, collecting documentation, and tracking approvals to ensure compliance.
- Oversee leave of absence processes, including eligibility determinations, employee notifications, tracking, and communication for statutory/state leaves, FMLA, Workers' Compensation, and other leave types.
- Collaborate with managers to ensure smooth leave coordination and seamless return-to-work transitions.
- Conduct job classification reviews to ensure compliance with California labor laws and proper employee designation as exempt or non-exempt.
- Perform regular audits of employee data, benefit elections, and classification statuses within HR systems to maintain accuracy and compliance.
- Process employee changes in HR platforms, including compensation adjustments, job role updates, leave statuses, and benefit modifications.
- Provide timely and empathetic support to employees, answering questions related to benefits, leave processes, accommodations, and HR policies.
Requirements:
- Minimum of 35 years of experience in benefits administration, leave management, or HR operations.
- Comprehensive knowledge of FMLA, ADA accommodations, 401(k) administration, and California employment laws.
- Hands-on experience with HR platforms and benefit brokers; familiarity with TriNet is highly preferred.
- Strong communication skills with the ability to simplify complex benefits information for employees.
- Exceptional attention to detail, follow-through, and confidentiality in handling sensitive employee data.
- Proven ability to manage multiple tasks and priorities in a fast-paced environment.
- Experience conducting audits and ensuring compliance with federal and state regulations.
- Demonstrated customer service skills to provide supportive and accurate guidance to employees.
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