Billing Coordinator
7 days ago
About the job Billing Coordinator
Billing Coordinator
Location: New Jersey Office (Hybrid)
Our client is seeking an experienced Billing Coordinator to join their New Jersey office. This is a hybrid position offering the opportunity to work both remotely and on-site. The ideal candidate will have a strong background in legal billing and a keen attention to detail.
Key Responsibilities:
- Prepare and edit client invoices in compliance with firm policies and specific client billing guidelines.
- Manage electronic billing (E-billing) processes and ensure timely submission of bills through various client billing platforms.
- Review and verify billing data to ensure accuracy and completeness of all billable time and expenses.
- Collaborate with attorneys, paralegals, and administrative staff to resolve billing discrepancies.
- Respond to client inquiries regarding invoices, payment status, and billing questions.
- Process write-offs in accordance with firm policy.
- Generate complex bills that may include multiple discounts, split-party billing, and custom formats.
- Handle a high volume of invoices monthly while maintaining accuracy and efficiency.
- Communicate effectively with attorneys, legal assistants, and clients regarding billing matters.
- Customize and create new billing formats as required.
- Assist in preparing monthly and quarterly billing reports for internal management.
- Minimum of 3 years of hands-on billing experience in a law firm setting.
- Experience with Elite 3E, Aderant, or similar legal accounting software.
- Proficient in Microsoft Office Suite, particularly Excel and Word.
- Strong organizational, communication, and problem-solving skills.
- Ability to work independently and manage multiple tasks in a fast-paced environment.
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