HR & Facilities Coordinator

Do you enjoy keeping people supported, spaces running smoothly, and operations on track? Are you someone who brings organization, follow-through, and discretion to everything you do? Are you energized by work that blends human resources support with hands-on workplace coordination?

ASPS is seeking an HR & Facilities Coordinator to support essential HR operations while overseeing day-to-day facilities and workplace services in our Arlington Heights office. In this role, you'll help ensure a safe, compliant, and efficient work environment while providing administrative support across core HR functions and day-to-day facilities and office services.

ABOUT US

The American Society of Plastic Surgeons (ASPS) is the largest plastic surgery specialty organization in the world. Founded in 1931, the Society represents 92 percent of all board-certified plastic surgeons in the United States, and more than 11,000 plastic surgeons worldwide - making ASPS a global institution and leading authority on cosmetic and reconstructive plastic surgery.

For more information about ASPS visit us at: https://www.plasticsurgery.org/

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OVERVIEW

The HR & Facilities Administrator supports core human resources operations and coordinates day-to-day facilities and office services. This role helps ensure a safe, efficient, and compliant work environment while providing administrative support for recruitment, onboarding, employee records, and employee engagement.

Reports to: Director, HR & Facilities

Supervises: None

Location: Arlington Heights, Illinois (in person Monday-Friday)

Travel: None

WHAT YOU WILL DO

Human Resources Administration
• Support recruitment, hiring, onboarding, and offboarding processes
• Maintain accurate, confidential employee records and HR documentation
• Serve as a first point of contact for employee HR inquiries, escalating as needed
• Assist with benefits administration, payroll coordination, compliance activities, and annual HR processes
• Support employee engagement initiatives, internal communications, and HR programs

Facilities & Workplace Management
• Coordinate daily office and facilities operations, including vendors, maintenance, security, and mail services
• Monitor facilities needs through inspections and support repairs, projects, and service requests
• Assist with facilities budgeting, invoice processing, and vendor coordination
• Support workplace safety, emergency preparedness, and regulatory compliance
• Manage office supplies, shared equipment, and workplace logistics

WHAT YOU WILL NEED

Education
• Bachelor's degree in Human Resources, Business Administration, Facilities Management, or a related field preferred; equivalent experience considered.

Experience
• 1-3 years of experience in HR administration, facilities coordination, or office operations.

Knowledge, Skills, and Abilities
• Strong organizational and time management skills with the ability to manage multiple priorities.
• High level of professionalism and discretion when handling sensitive and confidential information.
• Effective written and verbal communication skills.
• Customer service-oriented with strong interpersonal skills.
• Proficiency with Microsoft Office 365 and relevant HR and facilities systems.
• Ability to adapt in a fast-paced environment and exercise sound judgment.

SALARY & BENEFITS

Employment Type: Full Time

Annual Salary: $55,000-65,000

Eligible for Overtime: Yes (non-exempt position)

Hours per Week: 37.5 hours

The American Society of Plastic Surgeons offers a comprehensive benefits package that includes the following:

• Insurance: Medical, Dental, Vision, Life, Disability, AD&D, Critical Illness, Pet
• Pre-Tax Spending Accounts: Health (HSA), Flexible (FSA), Child/Dependent Care
• Paid Time Off: Holidays, Vacation, Personal, Sick Days, Parental Leave
• 401k Retirement Plan
• Financial Wellness Essentials
• Identity Theft Protection
• 529 Plan
• Remote & Commuter Benefits
• Tuition Reimbursement/Professional Development
• Employee Assistance Program
• Employee discounts

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*The American Society of Plastic Surgeons (ASPS) is an equal opportunity employer*

Your application will be evaluated fairly and without discrimination. Employment decisions at ASPS are based on merit, qualifications, and business needs, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other status protected by applicable law.

We are committed to creating a diverse and inclusive workplace where every individual feels valued and respected. Our commitment to equal employment opportunities extends to all aspects of the employment relationship, including recruitment, hiring, promotion, transfer, discipline, termination, and compensation.

If you require any accommodations during the application process or while participating in the interview process, please inform us, and we will make every effort to provide necessary assistance.

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