Sr. Administrative Assistant

1 week ago

Worcester, MA, United States The Judge Group Full time
Title: Senior Administrative Assistant

Location: Worcester, MA - Hybrid

Type: Contract to Hire

The Administrative Assistant provides high-level administrative support to the Director and leadership team, ensuring smooth day-to-day operations. This role requires strong organizational skills, attention to detail, and familiarity with pharmaceutical industry standards and compliance.

Key Responsibilities
  • Executive Support
    • Manage the Director's calendar, schedule meetings, and coordinate travel arrangements.
    • Prepare agendas, take minutes, and follow up on action items for leadership meetings.
    • Screen and prioritize emails, calls, and correspondence.
  • Document & Data Management
    • Draft, edit, and proofread reports, presentations, and internal communications.
    • Maintain confidential records and ensure compliance with company and regulatory standards.
    • Assist with document control for regulatory submissions and audits.
  • Project Coordination
    • Support project timelines by tracking deliverables and coordinating with cross-functional teams.
    • Prepare status reports and assist in compiling data for decision-making.
  • Administrative Operations
    • Process expense reports, purchase orders, and vendor invoices.
    • Organize company events, training sessions, and departmental meetings.
    • Maintain office supplies and liaise with facilities for operational needs.
  • Compliance & Confidentiality
    • Handle sensitive information with discretion.
    • Ensure adherence to pharmaceutical industry regulations (e.g., FDA, GxP).
Qualifications
  • Education: Associate's or Bachelor's degree preferred.
  • Experience: 3+ years in administrative support, ideally in pharma or healthcare.
  • Skills:
o Proficiency in MS Office Suite and scheduling tools.

o Strong organizational and multitasking abilities.

o Excellent communication and interpersonal skills.

o Familiarity with regulatory documentation and compliance processes is a plus.

  • Administrative Assistant

    2 weeks ago

    Worcester, MA, United States Reeves Lavallee PC Full time

    Reeves Lavallee, P.C. is a fast-paced, high-performing Massachusetts family law and civil litigation firm seeking a highly organized, detail-driven Administrative Assistant. This position supports attorneys and staff by executing a structured daily task list, maintaining accuracy in all documentation, and ensuring exceptional service to clients. Only...

  • Administrative Assistant

    1 week ago

    Worcester, MA, United States Reeves Lavallee PC Full time

    Reeves Lavallee, P.C. is a fast-paced, high-performing Massachusetts family law and civil litigation firm seeking a highly organized, detail-driven Administrative Assistant. This position supports attorneys and staff by executing a structured daily task list, maintaining accuracy in all documentation, and ensuring exceptional service to clients. Only...

  • Administrative Assistant

    2 weeks ago

    Worcester, MA, United States Reeves Lavallee, PC Full time

    Reeves Lavallee, P.C. is a fast-paced, high-performing Massachusetts family law and civil litigation firm seeking a highly organized, detail-driven Administrative Assistant. This position supports attorneys and staff by executing a structured daily task list, maintaining accuracy in all documentation, and ensuring exceptional service to clients. Only...

  • Administrative Assistant

    2 weeks ago

    Worcester, MA, United States Reeves Lavallee, PC Full time

    Reeves Lavallee, P.C. is a fast-paced, high-performing Massachusetts family law and civil litigation firm seeking a highly organized, detail-driven Administrative Assistant. This position supports attorneys and staff by executing a structured daily task list, maintaining accuracy in all documentation, and ensuring exceptional service to clients. Only...

  • Administrative Assistant

    2 weeks ago

    Worcester, MA, United States Reeves Lavallee, PC Full time

    Reeves Lavallee, P.C. is a fast-paced, high-performing Massachusetts family law and civil litigation firm seeking a highly organized, detail-driven Administrative Assistant. This position supports attorneys and staff by executing a structured daily task list, maintaining accuracy in all documentation, and ensuring exceptional service to clients. Only...

  • Administrative Assistant

    1 week ago

    Worcester, MA, United States Reeves Lavallee, PC Full time

    Reeves Lavallee, P.C. is a fast-paced, high-performing Massachusetts family law and civil litigation firm seeking a highly organized, detail-driven Administrative Assistant. This position supports attorneys and staff by executing a structured daily task list, maintaining accuracy in all documentation, and ensuring exceptional service to clients. Only...

  • Administrative Assistant

    7 days ago

    Worcester, MA, United States Reeves Lavallee, PC Full time

    Reeves Lavallee, P.C. is a fast-paced, high-performing Massachusetts family law and civil litigation firm seeking a highly organized, detail-driven Administrative Assistant. This position supports attorneys and staff by executing a structured daily task list, maintaining accuracy in all documentation, and ensuring exceptional service to clients. Only...

  • Grant & Contract Specialist III

    1 week ago

    Worcester, MA, United States University of Massachusetts Medical School Full time

    Overview SUMMARY OF POSITION:  Under the general direction of the Sr. Department Administrator, or designee, the Grant and Contract Specialist III is responsible for performing diversified and complex administrative, financial, and pre- and post-award budgetary functions in support of departmental activities, to include both responsibilities for both...

  • Grant & Contract Specialist III

    2 weeks ago

    Worcester, MA, United States University of Massachusetts Medical School Full time

    Overview SUMMARY OF POSITION:  Under the general direction of the Sr. Department Administrator, or designee, the Grant and Contract Specialist III is responsible for performing diversified and complex administrative, financial, and pre- and post-award budgetary functions in support of departmental activities, to include both responsibilities for both...

  • Grant & Contract Spec III

    2 weeks ago

    Worcester, MA, United States University of Massachusetts Medical School Full time

    OverviewSUMMARY OF POSITION: Under the general direction of the Sr. Department Administrator, or designee, the Grant and Contract Specialist III is responsible for performing diversified and complex administrative, financial, and pre- and post-award budgetary functions in support of departmental activities, to include both responsibilities for both...