Contract Administrator I or II

Position Information

If you're an amazing Contract Administrator who wants to build a career with the Texas Department of Transportation, then keep reading. The ideal candidate is experienced in developing state agency contracts, working with others as a team or independently, able to think logically, flexible, open, and able to adjust to change and challenges when necessary.

Salary Grade

Contract Administrator I: B26 ($76,530 - 129,430)

Contract Administrator II: B28 ($92,600 - 156,612)

The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level and all other appropriate factors, and based on business needs.

Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Position Description

Contract Administrator I:

Oversees and manages policy for advanced and complex contract duties in support of large scope, high-dollar or high-risk contracts. Oversees the execution and administration of contracts by defining requirements, participating and advising on negotiations and ensuring compliance with policy, law and acceptable contracting practices. Monitors progress/benchmarks, financial expenditures, allocations and inspects final results. Serves as the point of contact for contracts and related issues. Work requires extensive contact with governmental officials and private entities. Employees at this level are virtually self-supervising and assume direct accountability for the work product.

Contract Administrator II:

Oversees and manages policy for highly-advanced contract duties in support of large scope, high-dollar or high-risk contracts. Oversees the execution and administration of contracts by defining requirements, participating and advising on negotiations and ensuring compliance with policies, laws, and acceptable contracting practices. Monitors progress/benchmarks, financial expenditures, allocations, and inspects final results. Serves as the point of contact for contracts and related issues. Work requires extensive contact with governmental officials and private entities. Employees at this level are virtually self-supervising and assume direct accountability for the work product.

Essential Duties:

Contract Administrator I:

• Develops, writes, revises and prepares, procurement documents, change orders, work orders, agreements, time extensions and acceptance testing.
• Monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies, recommends cancellation of contracts when deviation occur.
• Oversees complex contract programs to include reviewing proposals, issuing work orders, monitoring budget allocations and expenditures.
• Oversees maintenance, updating, and compilation of detailed data, reports, summaries, files, records, logs statistics or specific contracts including procurement documents and revisions, oversees writing of routine and unique correspondence.
• Oversees the audit of payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.
• Serves as a lead workers to TxDOT employees by serving as a resource for complex questions and providing technical training; providing input on employees' career conversations; approving employees' leave requests to ensure operations coverage; and presenting workflow and operational updates to the supervisor or manager.
• Performs other job responsibilities as assigned.

Contract Administrator II:

• Develops and monitors the section budget.
• Coordinates the training of new professionals and technical contract staff.
• Servies as the principal contract liaison between agency management, contractors, the Legislature, and other customers.
• Confers with procurement staff, legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures.
• Monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies; recommends cancellation of contracts when deviations occur.
• Oversees complex contract programs to include reviewing proposals, issuing work orders, monitoring budget allocations and expenditures.
• Oversees maintenance, updating, and compilation of detailed data, reports, summaries, files, records, logs statistics or specific contracts including procurement documents and revisions, oversees writing of routine and unique correspondence.
• Oversees the audit of payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.
• Serves as a lead workers to TxDOT employees by serving as a resource for complex questions and providing technical training; providing input on employees' career conversations; approving employees' leave requests to ensure operations coverage; and presenting workflow and operational updates to the supervisor or manager.
• Performs other job responsibilities as assigned.

Minimum Qualifications:

Contract Administrator I:

Education: Bachelor's Degree in business administration, finance, or a related discipline.

Experience: 6 years of contract administration, contract management, contract development, or related experience (Experience can be satisfied by full time or prorated part time equivalent)

-Relevant experience may be substituted for education on a year per year basis . Substitutions for Minimum Qualifications

Contract Administrator II:

Education: Bachelor's Degree in business administration, finance, or a related discipline.

Experience: 7 years of contract administration, contract management, contract development, or related experience (Experience can be satisfied by full time or prorated part time equivalent)

-Relevant experience may be substituted for education on a year per year basis . Substitutions for Minimum Qualifications

Licenses and Certifications:

• Valid driver's license. This position requires driving a state vehicle.

Competencies:

Contract Administrator I or II

• Auditing and investigative methods, practices and procedures
• Generally accepted accounting principles, procedures, and terminology
• Analyzing and organizing business and technical data
• Leading, assigning, reviewing, and monitoring the work of others
• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals.
• Leading, assigning, reviewing, and monitoring the work of others ( Contract Administrator II )

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs. at a time and occasionally carry files/small tools
• Light work: Lift up to 20 lbs. at a time and frequently lift or carry objects up to 10 lbs.
• Standing-prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:

Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

• Required to work weekends and holidays.
• Required to work hours other than 8 to 5.
• Required to work under exposure to inclement weather conditions.
• Required to wear personal protective equipment provided by employer and comply with all safety requirements.
• Must attend work regularly and observe approved work hours.

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