Human Resources Coordinator

Salary: $27.87 - $43.19 Hourly
Location : Naples, FL
Job Type: Full Time
Job Number: 202600011
Department: Human Resources
Opening Date: 12/01/2025
Closing Date: 12/22/2025 5:00 PM Eastern
Bargaining Unit: N

PURPOSE OFCLASSIFICATION

The purpose of this classification is to provide administrative and operational support to the Human Resources department. Employees in this position may create administrative office forms and memos, create and maintain a variety of spreadsheets and personnel files, direct phone calls, provide customer service and accounting functions, participate in purchasing, process payroll, oversee petty cash fund, and assist with preparation and monitoring of department budget.

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Processes a variety of documentation related to Human Resources operations, within designated time frames and per established procedures: receives and reviews various documentation, forms, reports and applications for the purpose of completing or verifying for accuracy; receives invoices, payroll items, project reports, credit card billing statements and travel reports; reviews, completes, processes, forwards or retains as appropriate; prepares or completes various forms, reports, correspondence, and other necessary paperwork to support HR functions; compiles data for further processing or for use in preparation of HR reports; and maintains computerized and/or hard copy records.
• Maintains an organized record-keeping and filing system for the HR department. Updates and manages office forms, performs records maintenance, and ensure proper retention or destruction of records in coordination with the City Clerk's office.
• Receives, sorts, processes, and distributes unit mail; prepares parcels and packages for mailing.
• Fulfills public records requests in a timely manner; keeps up to date and informed of Florida Public Records Law for public agencies to manage public records in a professional manner; prepares and copies files to fulfill request in a timely manner; notifies HR director of issues/concerns regarding requests.
• Serves as a first point of contact for inquiries and service requests related to Human Resources. Answers questions, resolves issues, or directs inquiries to appropriate personnel. Handles sensitive or confidential matters with discretion and professionalism. Maintains effective communication with City officials, employees, outside agencies, and other stakeholders to facilitate HR-related activities.
• Communicates with City officials, supervisor, other employees, outside agencies, third party service contractors, laborers, homeowners, property managers, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems; and maintains and facilitates effective communications with regulatory agencies and other entities relevant to department functions.
• Operates and maintains various office equipment and tools necessary to complete HR administrative tasks, including personal computers, office software (Word, Excel, Access, Tyler-Munis, Canva, etc.) and other HR-related tools.

ADDITIONAL FUNCTIONS

• Performs other related duties as assigned or required.

MINIMUM QUALIFICATIONS

• High School Diploma or GED required and Vocational/Technical certification in closely related field; supplemented by three (3) years previous experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
• Must possess and maintain a valid Florida driver's license.

PERFORMANCE APTITUDES

Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
Human Interaction: Requires the ability to apply principles of persuasion and/or influence over others in coordinating activities of a project, program, or designated area of responsibility.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes, weights, and measures.
Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.

ADA COMPLIANCE
Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a key board or workstation.

Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions
EMERGENCY RESPONSE STATEMENT
Every City employee has emergency response responsibilities, though not every position will require routine assignments during an emergency event. All employees may be subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the employee's official job description. Assignments in support of emergency operations may be extensive in nature, with little advance notice, and may require employees to relocate to emergency sites with physically and operationally challenging conditions.

The City of Naples, Florida is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Naples, Florida will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
The City of Naples offers a competitive benefits package to it's employees. Please refer to the employee benefits link on the Human Resources web page, linked below, to learn more about our benefits package:
01

Please describe your administrative background and experience.
02

Please describe the software programs/platforms you are familiar with (Microsoft Suite, Tyler Munis, Adobe, Canva, etc)
03

What HR software/platforms have you used before? Which was your preferred?
04

What do you know about the City of Naples, especially the Human Resources Department?
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Why do you want to work at the City of Naples Human Resources Department?
06

The City of Naples is a Tobacco-Free Workplace. Applicants for the City of Naples must not have been a user of tobacco products for at least six (6) months immediately preceding an application for employment; and, if hired, must maintain non-use of tobacco products for the duration of employment with the City of Naples. Tobacco is defined as any lighted or unlighted cigarette, cigar, pipe, nicotine dispensing device, other types of smoking product, smokeless tobacco including dip, chew or snuff in any form.

• I am a user of tobacco products
• I am not a user of tobacco products

Required Question

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