Payroll Specialist

1 week ago

Kingsport, TN, United States Eastman Credit Union Full time
Job Description

Eastman Credit Union is seeking a Payroll Specialist. Payroll Specialist are responsible for management of the complete payroll process from start to finish, which includes: collecting, balancing, troubleshooting, reporting and processing payroll data for all employees timely and accurately. Responsible for researching & implementing changes due to State/Federal Wage & Hour law updates/changes. Responsible for collecting analytic information for reporting purposes. Responsible for administration and management of HR - HRIS & Timekeeping systems, and the interface connections and file feeds to Retirement and Health and Welfare Vendors.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Maintain payroll information by directing the collection, calculation, and entering of data
  • Pay employees by directing the production and issuance of paychecks/electronic transfers to bank accounts
  • Balance the payroll accounts by resolving payroll discrepancies
  • Create and maintain payroll policies and procedures guide for the organization; analyze procedures to recommend changes
  • Comply with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions
  • Maintain employee confidence and protect payroll operations by keeping information confidential
  • Maintain professional and technical knowledge attending education workshops; reviewing professional publications, establishing personal networks
  • Responsible for management of all HRIS & timekeeping system updates & upgrades, which may include coordinating certain upgrades with IT.
  • Coach other members of HR on use of HRIS & Timekeeping systems
  • Critically review and analyze current payroll trends in order to recommend and implement changes leading to best-practice operations
  • Support all internal and external audits related to payroll
  • Provide payroll information to employees and be available for questions and discussion
  • Communicate any change in payroll schedule to Management Council
  • Monitor SCR's & process terminations, status changes, pay rate changes, and departmental changes
  • Track all pay codes for reporting purposes
  • Analyze and audit submitted time records for accuracy
  • Work with Financial Services to review and complete all SOC1/SAS70 reports for HRIS and timekeeping systems
  • Communicate to Financial Services when Quarterly/Annual wage reports are submitted to IRS, DOL, & EEOC
  • Complete User System Security Review for HRIS and timekeeping system for IT
  • Set up recurring reports to Senior Management as requested
  • Complete and submit required monthly/quarterly/annual reports to DOL, EEOC, & Federal Bureau of Labor Statistics, which include: Report of Organization, Multiple Worksite Report, Dept. of Science & Engineering Annual Business Survey, EEO1 Report, VETS 4212 Report (Some of the information required on specific reports require the collaboration with managers in other areas.)
  • Prepare information and meet with Auditor for annual Workers Comp Audit
  • Maintain tracking system for fringe benefits.
  • Set up and maintain annual Benefits Open enrollment
  • Provide reports and administer data to ET on compensation related to merit increases, reclassification and special recognition
  • Administer ACA tracking system within ADP portal for compliance
  • Verify ACA information annually and submit 1095C's & 1094C's for processing
  • Create & update reporting for HR analytics
  • Provide reports to ET and Managers on Peak & Part-time hours bi-weekly
  • Process year end W-2 forms and related tax documents
  • Train new hires on time system at monthly orientations
  • Train new managers on ADP portal
  • Provide support and act as resource to staff with HRIS systems
  • Maintain high level of knowledge of ECU Guidelines to act as a resource for Managers
  • Identify and manage risks within the department
  • Serve on product and process teams such as Performance Management, Applicant Tracking System, Onboarding, etc.
  • Provide HRIS support, consultation and serve as a liaison between the Payroll /HRIS provider and other HR system or software.
  • Represent ECU to the internal staff, external contacts, members and vendors
  • Provide administrative support for Chief Human Resources Officer and HR Directors
  • Perform other duties as requested


Required Experience

Education and/or Experience

Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

Certificates, Licenses, Registrations

PHR or SPHR Certification Preferred

  • Cost Specialist

    1 week ago

    Kingsport, Tennessee, United States Turner Industries Full time

    Turner Industries is a fully diversified industrial contractor. We help move the world forward by providing responsive, innovative solutions designed to increase plant production, reduce costs, reduce downtime, and even prevent shutdowns. Headquartered in Baton Rouge, LA, Turner Industries has over 20,000 employees with offices and job sites across the...

  • Cost Specialist

    4 days ago

    Kingsport, Tennessee, United States Turner Industries Full time

    Turner Industries is a fully diversified industrial contractor. We help move the world forward by providing responsive, innovative solutions designed to increase plant production, reduce costs, reduce downtime, and even prevent shutdowns. Headquartered in Baton Rouge, LA, Turner Industries has over 20,000 employees with offices and job sites across the...

  • Cost Specialist

    19 hours ago

    Kingsport, United States Turner Industries Full time

    Cost Specialist - Kingsport, TNTurner Industries is a fully diversified industrial contractor. We help move the world forward by providing responsive, innovative solutions designed to increase plant production, reduce costs, reduce downtime, and even prevent shutdowns. Headquartered in Baton Rouge, LA, Turner Industries has over 20,000 employees with offices...

  • Cost Specialist

    4 weeks ago

    Kingsport, United States Turner Industries Full time

    Cost Specialist - Kingsport, TNTurner Industries is a fully diversified industrial contractor. We help move the world forward by providing responsive, innovative solutions designed to increase plant production, reduce costs, reduce downtime, and even prevent shutdowns. Headquartered in Baton Rouge, LA, Turner Industries has over 20,000 employees with offices...