Legal Administrative Assistant

Overview

Doyon, Limited's mission is to continually enhance our position as a financially strong Native corporation to promote the economic and social well-being of our 20,000+ shareholders. We provide exceptional career opportunities for individuals who value professionalism, collaboration, and a commitment to excellence. We understand the importance of treating our employees well and the impact motivated employees have in helping us succeed in our vision to be the leader in all we do.

COMPREHENSIVE BENEFITS PACKAGE:

Doyon, Limited offers a highly competitive benefits package that makes up a significant portion of an employee's total compensation. Eligible employees may participate in the following benefits (these details are for informational purposes only and are subject to any policy or plan changes):

• Paid Time Off (PTO)
• Paid Holidays
• Medical Insurance
• Dental & Vision Insurance
• Flexible Spending Accounts (FSA) & Health Savings Accounts (HSA)
• Life insurance
• Short and Long-Term Disability
• 401(k) Plan & Employer Match
• Profit sharing
• Employee Assistance Program
• Tuition Assistance

JOB SUMMARY: Under the supervision of the General Counsel, the employee will provide confidential administrative assistance to the Legal Department.

COMPREHENSIVE BENEFITS PACKAGE:

Doyon, Limited offers a highly competitive benefits package that makes up a significant portion of an employee's total compensation. Eligible employees may participate in the following benefits (these details are for informational purposes only and are subject to any policy or plan changes):

• Paid Time Off (PTO)
• Paid Holidays
• Medical Insurance
• Dental & Vision Insurance
• Flexible Spending Accounts (FSA) & Health Savings Accounts (HSA)
• Life insurance
• Short and Long-Term Disability
• 401(k) Plan & Employer Match
• Profit sharing
• Employee Assistance Program
• Tuition Assistance

ESSENTIAL FUNCTIONS:

• Provide confidential support and assistance to the legal department; assists senior management and staff members with general corporate and administrative documents
• Prepare correspondence, memorandums and corporate documents; open, sort and distribute incoming mail, prepare outgoing mail
• Responsible for maintaining tasks and other compliance logs for the Department
• Maintain department files utilizing record and document management systems
• Coordinate workflow and manage department task list
• Coordinate appointments and meetings for the Legal Department and ensure legal deadlines are met
• Assist with preparation of meeting notices, draft resolutions, minutes and action item list for Doyon, Limited and subsidiary Board meetings, including via Diligent software
• Support and where needed prepare meeting notices, agendas, draft resolutions and minutes for subsidiary Board meetings
• Prepare litigation expense reports for Doyon, Limited and subsidiary Board meetings
• Coordinate and track litigation cases in conjunction with General and Associate Counsel
• Maintain pertinent documents, monitor case schedules/deadlines and prepare related correspondence
• Maintain contract tracking software system
• Prepare, manage and track yearly Legal Department budget and five-year budget forecasts
• Coordinate with other departments to forecast legal expenditures
• Participating in annual meeting preparation
• Interact with board members, staff, Doyon shareholders and others with regard to requests for information and assistance
• Provide guidance and support to temporary staff and interns
• Other duties as assigned

DOYON LIMITED CORE COMPETENCIES:

• Commitment to Excellence - Identifies what needs to be done and takes action to achieve a standard of excellence beyond job expectations.
• Corporate Values- Understand, embrace, and integrate Doyon corporate values into everyday duties and responsibilities.
• Customer Service - Identifies and responds to current and future client needs by providing excellent service to internal and external clients.
• Safety and Security - Promotes a safe work environment for co-workers and customers.
• Teamwork - Resourceful team player who builds, strengthens, and maintains collaborative relationships with others inside or outside the organization.

JOB SPECIFIC COMPETENCIES:

• Adaptability- Adapts to changing conditions and work assignments, sets priorities and manages multiple assignments, and tasks.
• Administrative Skills- Performs a variety of responsible and confidential office, clerical and professional administrative duties.
• Attention to Detail- Ensures one's own and others' work and information are complete and accurate.
• Communication Skills- Professional and open communication is required. Ability to recognize and accurately communicate important issues and questions as appropriate. Listens, writes, and speaks effectively utilizing strong interpersonal skills. Positively relates and interacts with co-workers and others.
• Dependability- Consistently adheres to operational standards, ensures smooth operations and positive customer experiences, builds a productive workplace, is reliable, and improves team morale.
• Research Skills- Searches, finds, and evaluates information from a variety of sources.
• Time Management- Manages time effectively when accomplishing tasks, projects, and goals.
• Willingness to Learn- Willing to learn new skills or techniques to meet the demanding changes of job duties and responsibilities.

SUPERVISION:

• This position has no supervisory responsibility.

REQUIRED QUALIFICATIONS:

• High School diploma plus two (2) years of college education and/or secretarial studies
• A minimum of five (5) years' secretarial or administrative assistant experience including typing, general office practice and file maintenance, including at least two (2) years' experience as a legal secretary, legal assistant or comparable corporate experience
• Type at least 70 wpm
• Experience and demonstrated proficiency in the use of Microsoft Word, Excel, Outlook and performance of Internet searches
• Competency with modern office methods and procedures, record and document management systems, telephone techniques, and office equipment

PREFERRED QUALIFICATIONS:

• Two years' experience and/or comparable training regarding corporate secretarial procedures and general corporate legal practices, including preparation of minutes, resolutions, meeting notices and corporate filings

WORKING ENVIRONMENT: The majority of work is performed in a professional office setting with a wide variety of people with differing functions, personalities, and abilities.

PHYSICAL DEMANDS: The work is generally sedentary, requiring routine walking, standing, bending and carrying items weighing less than forty pounds. [Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions].

REASONABLE ACCOMMODATION: It is Doyon's business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

PREFERENCE STATEMENT: Doyon grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.

This job description is not an employment agreement or contract, implied or otherwise, other than an "at will" relationship. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.

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