*Admin/Fin Coordinator

2 weeks ago

Oklahoma City, OK, United States University of Oklahoma Full time
Job Description

OU Health Stephenson Cancer Center is Oklahoma's only National Cancer Institute (NCI)-Designated Cancer Center, and one of only 73 NCI-Designated Cancer Centers in the United States. This highly competitive accreditation ensures that our patients receive the highest standard of care and have access to the most advanced cancer treatment options.

At the TSET Health Promotion Research Center and Stephenson Cancer Center, we have an exciting new job opportunity that could be right for you The Admin-Finance Coordinator provides administrative and financial assistance to a department or college by performing accounting, financial analysis, payroll, project coordination, personnel and administrative coordination, and event planning.

Learn more about the Health Promotion Research Center (HPRC) here.

Duties:
  • Manages departmental accounts. Reconciles monthly financial reports to clear outstanding expenses, payroll, budget revisions, and transfers. Creates cost spending certification reports. Monitors and ensures money is spent correctly. Sets up new vendors and ensures invoices are on the correct accounts. Makes cash deposits into special accounts. Maintains budget and grant administration, Pcard management, and OU Foundation funds.
  • Manages research participant payments, including monthly reconciliations for each research study, user access maintenance, ordering ClinCards, creating and setting up studies in the Greenphire portal, troubleshooting and support, processing invoices for issuance funds and monthly fees, closeouts, including gift card reconciliations for Grants and Contracts Accounting, IT risk assessments, annual contract renewals, and 5-year master contract renewals.
  • Analyzes departmental financial procedures. Makes recommendations for change and develops strategy for change.
  • Coordinates and carries out projects or assignments requiring initiative, independent action and specialized knowledge or expertise. May include producing in-house publications, performing public relations functions, and monitoring staff to ensure guidelines and procedures are followed.
  • Handles personnel issues. Completes new employee paperwork and ensures accuracy. Contacts various offices to request information as needed. Opens and monitors positions in PeopleSoft, updates time supervisor, assigns required trainings, and runs reports as needed.
  • May conduct some training of office personnel. Secures computer access. Works with Human Resources Department on various issues.
  • Performs administrative duties including but not limited to ordering and tracking supplies, making travel arrangements, reimbursements, keeping a calendar, setting up meetings and appointments, and assisting with various awards and award committees. Solves departmental problems as they arise.
  • Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state and university policies and regulations.
  • Coordinates special events, to include but not limited to ordering catering, mailing invitations, setting up PA system, assisting speakers, and reserving rooms.
  • May supervise staff employees. Assists with hiring, training, evaluating and delegating tasks to employees. Ensures work is completed in a timely manner.
  • Oversees records maintenance (inventory, personnel, office files, etc.)
  • Provides Faculty support with purchases, travel and faculty liaison, policies and procedures, faculty awards, funding requests, reimbursement requests.
  • Performs various duties as needed to successfully fulfill the function of the position.
Job Requirements

Required Education: Bachelor's Degree in Accounting, Finance, Business, Management, or related field.

Equivalency/Substitution: Will accept 48 months experience in lieu of Bachelor's degree.

Skills:
  • Working knowledge of office procedures
  • Working knowledge of accounting processes
  • Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
  • Excellent interpersonal skills
  • Ability to work as a team member
  • Ability to complete tasks in an efficient and timely manner
  • Ability to multitask and self-motivated
  • Ability to communicate verbally and in writing
  • Advanced computer skills with wide knowledge of business software
  • Detail oriented for accuracy of data and information
  • Highly organized and able to handle multiple projects and deadlines
Certifications: None.

Working Conditions:
  • Physical: Sit for prolonged periods. Communicate effectively and listen. Ability to engage in repetitive motion.
  • Environmental: Standard Office Environment

Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

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