IN-DHS-Administrative Assistant System Requisition

8 hours ago

Indianapolis, IN, United States HCL Global Systems Full time
Phone and in-person
Administrative Assistant
CONTRACTOR ADMINISTRATIVE ASSISTANT DUTIES:
1. PHONES - Utilizing excellent customer service, answer agency main phone line via MSTeams in a courteous and patient manner and transfer to appropriate staff or department using agency contact listing.
2. VOICEMAILS - Check the admin. email inbox for voicemail messages and forward to the appropriate staff or department.
3. GUESTS/VISITORS/CAMERAS - Greet guests/visitors in a courteous manner, ask to help them and direct to appropriate staff or department. Watch lobby cameras for foot traffic or suspicious visitors.
4. CONTACT LISTINGS - Maintain a current contact listing for the agency and important numbers listing. This is a living document that needs updated often. copy to be placed in IDHS Admin Asst MSTeams chat/files and distributed to all admins.
5. PACKAGE DELIVERIES - notify appropriate contacts of any FedEx or UPS boxes dropped off at the front desk.
6. COPY ROOMS - maintain each of the three copy rooms with paper and office supplies and maintaining copy machines.
7. SCANNING - scan old paper files into an online electronic software system.
8. VALIDATE PARKING - validate garage parking tickets when appropriate, via an online electronic software system.
9. MAINTENANCE REQUESTS - Submit maintenance requests via an online portal when maintenance requests to our IDHS area are submitted to the by staff.
10. IDHS CONFERENCE ROOMS - Maintain and update our IDHS conference room reservations via Outlook Calendar.

Possible future additional duties for a qualified applicant.
• EVENTS - assist other administrative and agency staff with events as needed.
• CONFERENCE CENTER RESERVATIONS - Ability to learn the State of Indiana's conference center room reservation form and system. Work with IDOA on special requests.
• PROCUREMENT - office supply orders from Office Depot & breakroom supplies from Fastenal via Excel spreadsheet.

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    Indianapolis, IN, United States Abacus Full time

    Administrative Assistant I Position A new Administrative Assistant I position became available in Wand. Please review the job description below and email me the resumes directly until you have access to the requisition in Wand. Business Unit: Pharma Address: 8910 Purdue Road Indianapolis...

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