EVENT COORDINATOR

Salary: $26.95 - $30.74 Hourly
Location : 500 McKinney St.
Job Type: Full Time
Job Number: 37631
Department: Houston Public Library
Division: HPL - SPACES
Opening Date: 12/02/2025
Closing Date: 12/8/2025 11:59 PM Central

POSITION OVERVIEW
PIN: 37631
APPLICATION ACCEPTED FROM: ALL PERSONS INTERESTED
DIVISION / SECTION: Spaces / Special Events
Workday & Hours: Rotating Shift - Monday - Sunday - 8a.m. - 8p.m. *includes evenings and weekends

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
Houston Public Library is looking for a talented and customer service driven Event Coordinator to lead the production and promotion of events held at the library, both private events in our premier spaces and signature library programming. Signature programming allows the library to engage the community with authors, artists, musicians, civic leaders, scholars, and more. The ideal candidate needs to be able to work flexible hours including nights and weekends as necessary based on the events schedule.

The Event Coordinator essential duties include:

• Provide logistics for events and program planners, including assistance with rentals, staging, AV, security, and permits in support of HPL programs, private and corporate events of all sizes held on library property, exhibit and gallery receptions, facility events including grand openings and ground breakings, staff events, Mayoral and other City of Houston events, and other events and receptions.
• Coordinate complicated event logistics and guest operations.
• Plan event details and supervise event personnel.
  Interact in a professional manner with the public, VIPs, executive team members, foundation members and city leaders explaining procedures and scheduling events.
• Conducts on-site planning and evaluations of permitted activities, analyzing events to project and minimize problem areas and ensures facility is ready for events.
• Develop and oversee detailed checklists, work plans, event schedules, and event reports.
• Report on event success and areas for improvement.
• Rotating Shift - Monday - Sunday - 8a.m. - 8p.m. *includes evenings and weekends.
• Flexible hours including nights and weekends, as necessary.

Applicants are encouraged to submit a Cover Letter and Resume when applying. For a location listing of our 37 Neighborhood Libraries and Central Library, please visit: https://houstonlibrary.org/all-locations
WORKING CONDITIONS:
The position routinely requires lifting of moderately heavy items, such as typewriters or records boxes (up to 40 pounds) and/or very long periods of walking on rough surfaces on a routine basis. There are occasional minor discomforts from exposure to less-than-optimal temperature and air conditions. The position may involve dealing with modestly unpleasant situations, as with occasional exposure to office chemicals and/or extensive use of a video display terminal. Requires the ability to make simple gross motor responses within large tolerances.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS:
Requires an Associate degree in Marketing, Public Relations, Management or a closely related field.

EXPERIENCE REQUIREMENTS:
One year of related work experience is required. Two years of additional directly related experience may be substituted for the above degree requirement.

PREFERENCES
PREFERENCES

• Experience with event coordination
• Experience in public libraries
• Experience with customer service and hospitality
• Excellent communication skills
• Demonstrated organizational and planning skills.
• Validate Drivers License preferred.

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

GENERAL INFORMATION
SELECTION / SKILLS TESTS REQUIRED
The selection process will involve application review and/or Interview. The department may administer skills assessment test.

SAFETY IMPACT POSITION - YES
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

PAY GRADE - 19

SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at:www.houstontx.gov

To view your detailed application status, please log-in to your online profile by visiting http://agency.governmentjobs.com/houston/default.cfm or call 832-393-0473).

If you need special services or accommodations, call 832-393-0473. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

Applicants are encouraged to attach a cover letter and resume along with their completed application when applying.

EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical
• Dental
• Vision
• Wellness
• Supplemental Insurance
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 11 city holidays, plus one floating holiday
• Compensable Sick Leave
• Personal Leave
• Flexible schedules
• Hybrid-Telework for eligible positions
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Paid Prenatal, Parental and Infant Wellness Leaves
• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html
01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

• YES
• NO

02

What is the "highest" level of education you have successfully completed?

• High School Diploma/GED
• Associate's degree
• Bachelor's degree or higher
• None of the above

03

What was your degree concentration in?

• Marketing
• Public Relations
• Management
• Other
• I do not have a degree

04

Please indicate the amount of "verifiable" special events management experience you have?

• Less than 1 year
• 1 year but less than 3 years
• 3 years but less than 5 years
• 5 years or more of experience.
• I have no verifiable experience in special events

05

Which skills or experience do you possess? (Please check all that apply)

• Meeting with internal and external clients about events.
• Coordinating with vendors.
• Planning and executing runs of shows.
• Coordinating logistics for events.
• Communicating with internal and external clients.
• Managing budgets.
• Problem solving during events.
• Attention to details.
• Managing concurrent or multiple events.
• Setting up and taking down events.
• After event reporting.
• None of the above.

06

Are you a member of a professional organization that focuses on events, event planning, hospitality, customer service, etc.?

• YES
• NO

07

9. Please indicate languages, other than English, in which you are fluent (reading, writing, and/or speaking). Check all that apply:

• Spanish
• Chinese
• Vietnamese
• Arabic
• French
• Other Languages
• I am not bilingual

08

Are you willing to work a rotating shift, which will consist of varied hours within Monday - Sunday, 8:15am - 8:15pm?

• YES
• NO

09

Do you have a valid Texas driver's license or the ability to obtain one within 30 days of selection?

• YES
• NO

10

Please describe the largest event that you have managed including estimated attendance and budget. If you have no experience, please put N/A.
11

Describe your work experience in special events management. If you have none, please put N/A
Required Question

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