Portfolio Administrative Assistant
2 days ago
The Portfolio Administrative Assistant plays a key role in supporting the overall success of our property portfolio. This position assists Portfolio Managers with a wide range of day-to-day tasks and responsibilities, helping ensure smooth operations, effective communication, and high-quality service across our communities.
Full-time: 40 hours per week Monday through Friday. Compensation: $28.00 - $30.00 per hour, depending on experience
Responsibilities and Duties:
- Provide general support to Portfolio Managers on tasks, projects, planning, and meetings
- Issue and review notices
- Research and resolve accounting questions
- Review major maintenance requests for completeness and follow up with Community Managers as needed
- Approve turnover replacements
- Ensure lien waivers are completed
- Prepare contracts for capital improvements over $10,000
- Assist in approving onsite payroll and escalate issues to Portfolio Managers when necessary
- Communicate with Community Managers, residents, and vendors
- Investigate tenant complaints
- Prepare job orders and submit to Recruiting
- Review incoming mail and prepare responses as directed
- Attend weekly update meetings with each Portfolio Manager (10-15 meetings per week)
- Highly organized with strong attention to detail
- Excellent analytical, interpersonal, and communication skills (verbal, written, and listening)
- Ability to multitask and thrive in a fast-paced environment
- Proficiency with computers, Microsoft Office, and Outlook
- Ability to work effectively with individuals from diverse backgrounds and education levels
- Minimum of two years of property management experience
- Competitive compensation and benefits
- Supportive and collaborative team culture
- Opportunities for professional growth and advancement
- Make a meaningful impact in a respected property management company
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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