Purchasing Coordinator, Full-time

Purchasing Coordinator, Full-time, Arapahoe Libraries

Helping Libraries Serve Communities

Are you a thoughtful procurement professional who values accuracy, collaboration, and public service? Arapahoe Libraries is seeking a Purchasing Coordinator within the Finance team to support district-wide procurement activities that help our libraries serve the community effectively. In this role, you will work closely with internal partners and vendors to ensure purchasing and contracting processes are clear, compliant, and responsive to organizational needs.

About the Role

As part of the Finance team, the Purchasing Coordinator supports procurement efforts across the district, including purchasing, contracting, and vendor coordination for departments such as finance, information technology, and facilities. This role provides guidance and hands-on support to district purchasers while helping maintain consistent, transparent procurement practices and supporting continuous improvement across the purchasing program.

Key Responsibilities

Purchasing and Contracts Duties

• Process purchase orders and ensure all documentation is complete and accurate
• Negotiate pricing and terms with suppliers and vendors as assigned to support district-wide contracts and best-value outcomes
• Manage supplier relationships to support quality, delivery, and compliance with contract terms
• Make purchases for the finance and information technology departments, including facilitating contract negotiations
• Enter purchase orders and purchasing card transactions into the financial system for finance and information technology
• Support major facilities agreements by preparing, tracking, and completing task orders and addendums
• Respond to Colorado Open Records Act requests related to purchasing

District-Wide Purchasing and Contract Support

• Make district-wide purchases as assigned
• Assist purchasers with creating purchase orders, obtaining quotes, negotiating pricing, resolving discrepancies, and terminating contracts as needed
• Conduct research on potential suppliers and vendors and provide recommendations to purchasers, budgeters, managers, directors, and project managers
• Provide training and guidance to district purchasers and offer backup purchasing support to other departments as needed
• Coordinate and administer competitive procurement processes including RFPs and RFQs
• Maintain current contract templates and manage all template revisions
• Provide guidance on vendor insurance requirements and develop and manage construction bonding and retainage notification processes
• Research and train on available purchasing technologies, purchasing groups, cooperative purchasing programs, and state purchasing programs

Purchasing Process

• Maintain and update purchasing records including vendor information, solicitation documents, contracts, preferred and unallowable vendors, purchase orders, and related documentation
• Assist in developing, auditing, and maintaining procurement and contracting processes
• Support the development and maintenance of purchasing policies and procedures to ensure compliance with organizational and regulatory requirements

Purchasing Program

• Monitor procurement performance metrics and assist with continuous improvement initiatives
• Administer the district's purchasing card program Serve as program administrator for additional purchasing programs such as Office Depot and Amazon
• Performs other related duties and contributes to cross-functional initiatives and projects as assigned.

What You Will Bring

Procurement Experience: Three to five years of experience in purchasing or procurement with demonstrated knowledge of procurement processes and procedures

Process and Detail Focus: Strong organizational skills and attention to detail to ensure accuracy, compliance, and timely outcomes

Collaboration and Communication: Ability to work independently while communicating clearly and cooperatively with internal and external customers

Problem Solving and Negotiation: Strong analytical, negotiation, and problem-solving skills grounded in ethical purchasing practices

Equity-Focused Perspective: Ability to promote inclusivity, fairness, and ethical standards in purchasing decisions and vendor relationships

Alignment to ALD Core Values: Demonstrated commitment to collaboration, equity, and innovation through responsible, adaptable, and accountable work practices

Qualifications

Required:

• Three to five years of experience in purchasing or procurement
• Intermediate proficiency with Microsoft 365 tools including Word, Excel, and Outlook, with the ability to learn and apply new technologies
• Knowledge of ethical purchasing standards and procurement compliance requirements

Preferred:

• Bachelor's degree in business administration or a related field
• Government or public-sector purchasing experience

Who We Are

At Arapahoe Libraries, we are a forward-thinking, inclusive organization committed to enriching lives and strengthening our community. Guided by our core values of collaboration, equity, and innovation, we believe in the power of curiosity and lifelong learning. Our motto, "Let's Find Out," reflects our spirit of exploration and shared discovery.

Let's Find Out Together

If you enjoy creating clear systems, supporting others through complex procurement processes, and ensuring public resources are managed responsibly and transparently, we invite you to apply. This is an opportunity to make a meaningful impact within the Finance team while supporting library services that matter deeply to our community. Apply today

Inclusion and diversity are part of our values at Arapahoe Libraries. Qualified applicants who can support the communities we serve are encouraged to apply.