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SPLOST Program Specialist
2 weeks ago
Job Description
Position Summary: The Special Purpose Local Option Sales Tax (SPLOST) Program
Specialist supports the daily financial and administrative operations of the Capital
Improvement and SPLOST Programs. This position assists with invoice processing, contract
tracking, reporting, and budget documentation to ensure compliance with Atlanta Public
Schools' policies and funding regulations. The role serves as a liaison between
departments, vendors, and project managers, helping to maintain accurate records,
resolve discrepancies, and promote efficient business processes within the Facilities
division.
The Education and/or Experience for this position includes a Bachelor’s degree in
Accounting/Finance/Business Administration and at least one (1) year of experience
performing similar financial, administrative, or accounts payable duties, preferably within a
K-12 facilities, capital improvement, or SPLOST-funded environment.
Essential Job Duties:
• Process and verify all invoices, requisitions, and payment requests for Capital
Improvement and SPLOST-funded projects to ensure accuracy, completeness, and
compliance with district and state financial procedures.
• Assist with financial tracking and reporting, including preparing spreadsheets,
summaries, and presentations that support management decisions and project
oversight.
• Review vendor documentation to ensure proper approval and alignment before
processing payments.
• Maintain organized electronic records of invoices, and related correspondence to
ensure documents are easily accessible and audit ready.
• Monitor budgets and expenditures for assigned projects; assist with budget
transfers, adjustments, and encumbrances as needed.
• Research and resolve discrepancies related to invoices, purchase orders, and
payments, ensuring timely communication and corrective actions.
• Serve as a liaison between multiple district departments (i.e. Facilities, Accounts
Payable, Purchasing, Finance) to ensure smooth coordination of financial activities.
• Prepare and reconcile vendor statements to verify outstanding balances and
maintain positive vendor relationships.
• Demonstrate dependable and prompt attendance and be available to work in-
person during regular business hours.
• Perform other related duties as assigned