Inventory Specialist

1 week ago

Baltimore, MD, United States Enterprise Management Full time

DISCLOSURE - MULTI-EMPLOYER ROLE:

This W-2 hourly Inventory Specialist position includes responsibilities that span across the following three affiliated organizations, all under shared leadership:

  • FOCUS #1: HolBrock Estates Supportive Housing Programs
  • FOCUS #2: American Homestays
  • FOCUS #3: White Glove Property Management
You will maintain separate W-2 employment relationships with each organization and will receive individual payroll compensation from each entity based on the time worked and services provided for their respective programs. This means you will be an official employee of each company, with hours, responsibilities, and compliance obligations tracked separately for each.

This role is structured as a 40-hour per week position based at 301 S Conkling Street, Baltimore, MD, with approximate allocation as follows:
  • HolBrock Estates: 15 hours/week (37.5%)
  • American Homestays: 15 hours/week (37.5%)
  • White Glove Property Management: 10 hours/week (25%)
POSITION TITLE: Inventory Specialist

DIVISION: Operations
ACCOUNTABLE TO:
  • Operations Manager 1 (American Homestays)
  • Operations Manager 5 (HolBrock Estates)
  • Operations Manager (White Glove)
CLASSIFICATION: Full-time W-2 employee (40 hours/week)

COMPENSATION: $15.00 to $19.00 per hour, commensurate with experience, expertise, and available budget. Eligible employees may receive benefits including:
  • Paid Time Off (PTO)
  • Family and Medical Leave
  • Health, Medical, and Dental Insurance Reimbursement or coverage
  • Supplemental Health and Disability Insurance
  • Retirement Savings Plan
  • Professional Development Support
SCHEDULE: Monday - Friday, 8:00 AM to 5:00 PM
LOCATION: 301 S Conkling Street, Baltimore, MD 21224
PHYSICAL DEMANDS: Standard office duties, light lifting (up to 25 lbs), use of inventory carts and tracking systems
TRAVEL: Minimal local travel may be required.

GENERAL RESPONSIBILITIES:

Serve as the central coordinator of inventory, supply tracking, and stockroom systems across three organizations. Maintain and audit inventory records, process purchase orders, organize supply rooms, and support program managers with procurement needs. Monitor and fulfill inventory requests in real-time, ensuring availability of critical supplies for housing, construction, and property management functions.
Ensure timely replenishment of stock and adherence to inventory control policies.
Collaborate with vendors, support procurement tracking, and reconcile deliveries.

FOCUS #1:

CLASSIFICATION: Part-time, W-2 employee - 15 hours/week
ALTERNATE TITLE(S): Housing Inventory Clerk
COMPANY: HolBrock Estates Supportive Housing Programs
WEBSITE:
https://holbrockestates.org
PHONE: (443) 539-8508
HR EMAIL: hr@holbrockestates.org

SUMMARY OF POSITION RESPONSIBILITIES:
Manage and maintain inventory of essential supplies (e.g., hygiene kits, bedding, kitchen items, cleaning materials) used in supportive housing facilities. Ensure that inventory levels are sufficient to meet resident and program needs. Coordinate deliveries and restocking with housing teams.

SCHEDULED DUTIES:
  • Track and document inventory used at each housing site
  • Restock essential items for shelters and transitional housing units
  • Coordinate with intake and housing teams for special supply needs
  • Organize and maintain central supply room
  • Process purchase requests and maintain procurement logs
  • Audit inventory logs for accuracy and flag discrepancies
UNSCHEDULED DUTIES:
  • Assist with emergency procurement or supply runs
  • Support compliance checks for HUD or local funding requirements
  • Participate in meetings regarding housing logistics and resource allocation
  • Perform other duties as assigned related to housing inventory
FOCUS #2:

CLASSIFICATION: Part-time, W-2 employee - 15 hours/week
ALTERNATE TITLE(S): Materials & Logistics Coordinator
COMPANY: American Homestays
WEBSITE:

https://americanhomestays.co
PHONE: (714)515-3395
HR EMAIL: hr@americanhomestays.com

SUMMARY OF POSITION RESPONSIBILITIES:
Track inventory and materials required for home improvement, construction, and repair services. Coordinate deliveries and ensure crews are properly equipped. Maintain organized tracking of tools, parts, fixtures, and client-specific materials.

SCHEDULED DUTIES:
  • Monitor tool and equipment inventory; issue tools and track returns
  • Support procurement for active construction and renovation projects
  • Track deliveries of lumber, hardware, appliances, and specialty orders
  • Liaise with site supervisors to fulfill material requests
  • Keep an accurate project-based inventory record
  • Prepare material staging for jobs scheduled each week
UNSCHEDULED DUTIES:
  • Assist with rush orders or job site delivery coordination
  • Provide administrative support for materials purchasing or vendor relations
  • Help implement better inventory tracking systems or processes
  • Perform other duties assigned by operations or construction leadership
FOCUS #3:

CLASSIFICATION: Part-time, W-2 employee - 10 hours/week
ALTERNATE TITLE(S): Property Supply Coordinator
COMPANY: White Glove Property Management
WEBSITE:
https://wgpmanagement.com
PHONE: (410) 782-0028
HR EMAIL: hr@wgpmanagement.com

SUMMARY OF POSITION RESPONSIBILITIES:
Manage inventory of supplies and equipment used for tenant turnovers, routine maintenance, and property operations. Ensure cleaning supplies, hardware, signage, and inspection kits are stocked and available to the property management team.

SCHEDULED DUTIES:
  • Maintain inventory for unit turnovers and scheduled maintenance
  • Coordinate with vendors for supplies and restocking needs
  • Organize supplies used for property inspections and move-ins/outs
  • Log usage of common tools, keys, locks, cleaning kits, and signage
  • Support the scheduling of supply deliveries to managed properties
UNSCHEDULED DUTIES:
  • Assist in preparing turnover kits for newly assigned vendors
  • Respond to emergency maintenance supply needs
  • Help reconcile inventory expenditures for internal reports
  • Perform other support duties as assigned by the Property Manager
QUALIFICATIONS:
  • High school diploma or GED required; Associate's degree in Logistics, Business, or Supply Chain preferred
  • At least 2 years of inventory, warehouse, or logistics coordination experience
  • Strong organizational and communication skills
  • Proficiency with spreadsheets, inventory software, and digital filing systems
  • Ability to lift up to 25 lbs and conduct light physical work as needed
  • Experience in housing, construction, or facilities management preferred
  • Ability to multitask, track details across programs, and meet deadlines consistently

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