Facilities Coordinator

Description: Req ID:
13775-1

Title:
Facilities Coordinator

Job Family:
Property and Facilities Management

Background Package:
*** Standard- No Drug Test

Bill Rate:

Hours:
M-F 8-5

Remote/Hybrid/In-person:
Onsite

Location:
SHAREFL1312-Jacksonville-12200 N Main St

Why is this role open? (Coverage, looking for perm, etc.) Is it open on the full time side?
Yes

Potential to convert to FTE, If so, what rate:
Yes

Overview of Work Environment/Client Nuances:
Industrial Setting
Production type facility
Candidate should be comfortable in an industrial setting- it is not a corporate office setting
92 acre campus

Team Overview:
4 total individuals
Work directly beside and with HM

Interview Process:
30 minute teams call, onsite interview

you will play a key role in supporting the delivery of a client account. This includes financial and operational administration, vendor coordination, workflow and CMMS management, and customer service. You will work closely with the Account Leader and site teams to ensure smooth operations and exceptional service delivery."

What You'll Do
• Act as the first point of contact for client inquiries, ensuring timely, courteous, and effective communication.
• Support account governance through financial reporting (WIP, Debt, OPO, Invoice Pool), data analysis, and budget tracking.
• Manage customer billing and invoicing, ensuring accuracy, margin integrity, and compliance with client and company policies.
• Coordinate vendor onboarding and maintain subcontractor documentation for both reactive and planned maintenance.
• Maintain and update the account's web quote system and CMMS, ensuring accurate job status and data integrity.
• Monitor Helpdesk activity, log service requests, and coordinate timely resolution with internal teams and vendors.
• Prepare internal and client-facing reports, attend meetings, and document minutes.
• Ensure compliance with Health, Safety, and Environmental (HSE) standards; maintain QHSE documentation.
• Support monthly business reviews and contract performance reporting.
• Recommend and implement process improvements and cost-saving initiatives to enhance operational efficiency.
Quality Control & Contract Management
• Oversee quality assurance processes, conduct audits, and implement improvements to maintain compliance with industry standards.
• Manage contracts by negotiating terms, tracking obligations, and ensuring full compliance with contractual requirements.
• Foster a culture of continuous improvement, ensuring seamless coordination between quality control and contract management functions.
• Leverage strong analytical skills to manage multiple priorities and drive service excellence.
What You'll Need
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future
• High School Diploma or GED required; Associate's degree in Accounting, Finance, or related field preferred.
• 3-4 years of relevant experience in administrative, financial, or contract support roles.
• Strong understanding of financial processes, including invoicing, purchase orders, and cost tracking.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to analyze and solve problems independently.
• Advanced math skills, including percentages, markups, and discounts.

Summary:
As a *** Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

Custom Fields:
Name: Is this opportunity convert to Perm or Potential Convert to Perm?
Value: Yes