Human Resources Staff Associate-Recruitment

Position Details
Position Information
Recruitment/Posting Title
Human Resources Staff Associate-Recruitment

Job Category
Staff & Executive - Human Resources

Department
Human Resources - Nwk

Overview
Rutgers University-Newark (RU-N) is uniquely situated in the heart of Newark, NJ where we offer abundant opportunities for professional and educational advancement are available to the local, state, national and global community on our campus. Our renowned and distinguished faculty members hold internationally recognized honors, awards, grants, and fellowships. Our committed staff support the university's administrative, academic, research, community engagement, and student life programs to enrich the student's experiences in their pursuit of academic achievement. The Office of University Human Resources - Newark (UHR-N) supports both faculty and staff. We are the driving force responsible for recruiting and retaining talent who share similar values and fully support the mission and vision of Rutgers University - Newark. We connect skilled and talented people with employment opportunities to achieve professional success, provide multi-disciplinary experience, increase network opportunities, and fulfill career aspirations. Our dedicated team is passionate about fostering a fair and enriching work environment as we support the employment needs of each school/department/unit. We have a collaborative and innovative group that has over 40 years of combined experience in higher education and Human Resource management. We host Staff Appreciation events that successfully engage and connect our employees. Event attendance increased from 66% in 2020 to 77% in 2021 with overall positive reviews from each session. We serve as specialists in areas of benefits administration, professional development, traditional day-to-day HR functions, and everything in between that enable members of the faculty and staff to focus on what they do best in supporting our student community. We are looking for an HR professional with a passion for employee engagement, demonstrated administrative and project management skills, and a willingness to grow within the HR and higher educational environment. Wouldn't you want to be a part of a dynamic and transformational team such as UHR-N? If you're just starting your career or coming with years of valuable experience, please consider applying to this posting. We are excited to meet you.

Posting Summary
Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Human Resources (HR) Staff Associate. This role will serve under the leadership and supervision of the Associate Director of Human Resources. The HR Staff Associate -Recruitment provides confidential professional and administrative support for the Office of Human Resources.

This position is responsible for and not limited to the following:

• Works closely with HR Liaisons and University Human Resources (UHR) to assist with the talent acquisition process
• Supports HR Liaisons with preliminary review of all employment transactions (i.e. Applicant Tracking System)
• Provides explanations when escalating cases to UHR for approval and serves as the Liaison between the Newark campus and UHR
  
• Creates and analyzes reports, converting data into information to assist with decision-making
• Maintains relevant spreadsheets and updates departmental databases regularly
• Ensures alignment of recruitment process with compliance to internal policies, negotiated contractual agreements, and legal requirements
• Collaborates with RU-N IT to problem-solve technical inquiries as required by operating system changes or enhancements
• Supports UHR-Newark team with preparation, administration, and implementation of projects, events, etc. as required
• Manages, schedules, maintains the office calendar, and responds to office emails timely manner
• Addresses client inquiries, acts as a liaison for professional staff, and cooperates with employees throughout the university
• Performs other duties as assigned
  

FLSA
Nonexempt

Grade
03

Salary Details

Minimum Salary
54027.000

Mid Range Salary
68383.000

Maximum Salary
82739.000

Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs
  

Position Status
Full Time

Working Hours

Standard Hours
37.50

Daily Work Shift

Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.

Union Description
Administrators Confidential

Payroll Designation
PeopleSoft

Seniority Unit

Terms of Appointment
Staff - 12 month

Position Pension Eligibility
ABP

Qualifications
Minimum Education and Experience

• Requires a Bachelor's degree in Human Resources, Business, and/or Communications or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, report writing, and the ability to maintain confidentiality.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Requires excellent communication, organizational, interpersonal, and computer skills.
• Must be able to perform multiple tasks in a fast-paced environment.
• Requires meticulous attention to accuracy and details.
• Must be proficient in the use of Microsoft Excel.
  

Preferred Qualifications

• Experience in higher education preferred.
• Demonstrates reporting abilities, analytical thinking, organizational skills, a thorough understanding of Human Resources and Business needs
  

Equipment Utilized
Applicant Tracking System, Human Capital Management, and other related employment systems.

Physical Demands and Work Environment

• Occasional lifting of 20-30 pounds.

Special Conditions

Posting Details
Posting Number
25ST2510

Posting Open Date
10/08/2025

Special Instructions to Applicants

Regional Campus
Rutgers University-Newark

Home Location Campus
Rutgers University-Newark

City
Newark

State
NJ

Location Details

Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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