Compliance Manager
2 days ago
All employees working a normal work week (30 hours or more) will enjoy a competitive benefits package for an energized workforce with options for you and your family, including:
• Paid time off • Paid holidays • 401(a) w/ employer contribution
• Health Insurance • Dental Insurance • Vision Insurance
• Life Insurance • Employee Discounts • Employee Assistance Program
• Disability Insurance • Paid Training • Flexible Spending Account
• Wellness Program • Tuition Reimbursement • Other benefits available
ABOUT US:
Joining CCHAA means contributing to our mission to provide affordable housing for low to mixed income residents of our community. As a valued employee, you will take an active role in our purpose to educate, provide resources and enhance the quality of life for our residents. You are applying to work in a great industry Most of the upper managerial positions in Property Management are held by people who started in positions very similar to this one. Remember, you are not just applying for a position at CCHAA, you are taking the first step towards a promising career path. Best of luck
JOB SUMMARY:
Under the direction of the Director of Rental Properties, the Compliance Manager is responsible for ensuring business operations and procedures comply with HUD, Fair Housing, state and federal regulatory agreements as well as legal regulations, and internal policies. The Compliance Manager will perform a range of duties including coordination or preparation of Utility Analysis, evaluate all current and new compliance regulations, review company and on-site compliance processes, and lead LIHTC training sessions. This position requires an excellent communicator, with in-depth knowledge of the latest industry procedures, standards and regulations.
JOB DUTIES AND RESPONSIBILITIES:
- Develop and implement company policies and regulations to assist on-site teams with meeting HUD Multifamily and Section 42 Tax Credit recertification requirements. Stay abreast of new trends in the field of housing management, housing assistance programs, HUD policies and procedures relating to public housing.
- Process MOR, REAC, UPCS, and state audit preparation and responses timely and accurately to avoid an uncorrected 8823; utilizes inspection and audit results as a training tool to avoid similar findings of non-compliance.
- Prepare monthly/quarterly/annual property management and compliance reports for review to Finance, Director and Vice President of Rental Properties for distribution to regulatory agencies and Board of Directors.
- Submits quarterly/annual TDHCA reports via CMTS for all Tax credit properties. Serve as Bahia Properties subject matter expert with regulatory agencies, such as HUD, HOME, etc.
- Responsible for integrity and coordination of the application process with prospective tenants. Use consistent verbal and written communication to provide instructions and feedback to prospective residents.
- Draft memos and acknowledgements and upon approval disseminates to all staff for implementation of policies, procedures and regulations as needed.
- Schedule and perform quality control reviews to ensure compliance with procedures, policies, guidelines, regulations and requirements, in relation to the RAD, Tax Credit, HOME, and Project Based Section 8 program.
- Schedule, perform, and document state required quality control findings, and coordinates quality control and compliance activities with agencies' personnel.
- Develop training in relation to quality control finding for all tax credit properties.
- Verify, document and ensure that quality control findings are corrected within Bahia/CCHA required timeframes.
- Plan and conduct monthly/quarterly file reviews to ensure accuracy of data pertinent to program compliance.
- Prepare and maintain reports, logs, and records related to internal and external reporting requirements and quality control matters.
- Review initial income and asset verification for waiting list, vacancies, and new development/rent up.
- Identify trends in non-compliance and recommend corrective action through changes in policies, procedures and training.
- Recommend appropriate corrective action to resolve noncompliance issues; work with manager to correct non-compliance through corrective action.
- Develop, maintain and disseminate policies, procedures and processes to all team members.
- Verify compliance with rules and regulations of various funding sources, Fair Housing Standards and CCHA/Bahia Policies and Procedures.
- Review and evaluate company procedures and reports to identify hidden risks or common issues.
- Coordinate with different property managers to review all property compliance policies.
- Perform periodic audits on company procedures and processes.
- Lead employee training sessions on legal and compliance issues.
- Perform back-up duties/tasks/projects as assigned.
- Must be proactive, self-motivated and driven to avoid non-compliance issues
- Working knowledge of Federally assisted housing regulations.
- Knowledge of Low-Income Tax Income Credits, applicable regulations and laws pertaining to program.
- Strong leadership, management, and supervisory skills; demonstrated ability to effectively manage a diverse employment base.
- Strong knowledge of industry processes and regulations.
- Outstanding communication and interpersonal abilities.
- An analytical mindset with excellent organizational skills.
- Must act as a resource to corporate staff in training and compliance.
- Associates Degree in Business, Liberal Arts or a related field, plus two (2) years of related experience. An equivalent combination of directly related education and experience may be substituted for the degree.
- Must hold a valid Texas Driver License and maintain a satisfactory driver's record. May operate Authority vehicle while on Housing Authority business.
- Ability to work flexible hours other than 8-5 in variable weather conditions and overtime as required to meet Housing Authority goals and objectives.
- Preferred: Two years' experience in property management or housing regulatory agency; multi-regional property management experience, preferred; and, either COS (Certified Occupancy Specialist) or CPO (Certified Profession of Occupancy).
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