Senior Administrative Assistant

Salary: $29.95 - $32.95 Hourly
Location : Naperville, IL
Job Type: Full Time
Job Number: 2714
Department: Fire Department
Opening Date: 12/04/2025
Closing Date: 12/19/2025 12:00 PM Central

Job Description
The City of Naperville seeks a detail-oriented full-time Senior Administrative Assistant to provide administrative and clerical support for the Naperville Fire Department (NFD). This position is responsible for performing a variety of administrative, customer service, clerical and technical activities related to the NFD's billing, purchasing, reporting and records management functions. The position will report to a Deputy Fire Chief and will also provide administrative support to the other Fire Administration Chief Officers.
The anticipated hiring range for this position is $29.9552 per hour - $32.9507 per hour commensurate with credentials and experience. The Pay Grade for this position is N225. For additional information, click here.
Duties

This position will be responsible for various administrative functions for the NFD including: processing invoices, check requests, procurement cards, requisitions, and contracts; working in various records management systems (e.g. ImageTrend EMS, Vector Solutions, Guardian Tracker, Munis, etc.); booking travel requests and registering Fire Department employees for training; assisting with the department's annual report and strategic plan; and interfacing with vendors and the public. The Senior Administrative Assistant will also answer phone calls, greet visitors, generate various reports, including financial status reports and budget reports, and perform special projects as assigned.

Qualifications
To qualify for this position, at a minimum candidates must possess a high school diploma or GED is required. An Associate's Degree is preferred. Additionally, one to three years' experience is required in a comparable capacity where high attention to detail and meeting deadlines was a key component of the job. Successful candidates should have excellent communication, time management, and customer service skills. They must demonstrative proven abilities to handle confidential information in a responsible manner and work independently with minimal supervision.
Higher-level candidates will possess accounting/accounts payable experience and intermediate-to-advanced computer skills including Microsoft Excel and previous experience with records management systems. They will possess proven abilities to communicate effectively both orally and in writing with internal and external customers. Familiarity with municipal government or fire services is a plus.
Additional Information
The City of Naperville, Illinois is a dynamic community of 153,000 residents, conveniently located 28 miles west of Chicago. Various publications have named Naperville as one of the best cities in the United States in which to live. The City has gained national recognition for our family-friendly environment, excellent schools and library system, low crime rate, and vibrant downtown area. It's also a great place to work Our municipal government employs over 900 dedicated individuals in a wide range of job categories and provides a collaborative working environment, a forward-looking leadership team, and a competitive benefits package.
Click here to learn more about the benefits offered by the City of Naperville.
Applications should be completed thoroughly, and resumes will not be accepted in lieu of an application but should be attached to the application. Include all requested education, experience, attachments, and other information when applying. Incomplete applications are subject to rejection. Notifications to applicants will be sent electronically to the email address provided in the application.
THE CITY OF NAPERVILLE IS AN E. O. E.

CLICK HERE for the City of Naperville's EEOP Utilization Report
The City of Naperville complies with the Americans with Disabilities Act (ADA). Individuals needing accommodations in the recruitment process should notify Human Resources in advance at (630) 305-7066.
The City of Naperville offers a comprehensive benefits package that includes, but is not limited to:

• Medical, Dental, Vision, and Life Insurance
• IMRF (Illinois Municipal Retirement Fund) or Fire/Police Pension Programs
• May be eligible for Federal Student Loan Forgiveness Program (if requirements are met)
• Deferred Compensation Investment Plans
• Flexible Spending Accounts
• Employee Assistance Program
• Additional Voluntary Benefits
• Paid Time Off and Holidays
• Sick Time
• Paid Maternity and New Parent Leave
• Service and Recognition Awards

For additional information

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