Document Control Specialist

2 weeks ago

Newark, NJ, United States Armand Corporation Full time

Armand Corporation, an award-winning M/WBE Construction Management firm celebrating over 34 years in the industry, is seeking a full-time Document Control Specialist in all disciplines for a federal construction project related to complex rail, transit, and other transportation projects in NY & NJ.

The ideal candidate has a minimum of five (5) to ten (10) years of experience in records management, document control, and/or scheduling within an architectural, engineering, or construction-related environment.

This position will be full-time, hybrid/on-site, and will report to our Newark, NJ location.

JOB RESPONSIBILITIES include, but are not limited to, the following:

  • Managing and filing all incoming and existing construction documents, ensuring proper organization, version control, and security.
  • Serving as the task leader for document control, overseeing the receipt, tracking, and distribution of all project documentation.
  • Utilizing Trimble (e-Builder) to manage all incoming design documents, including but not limited to confidential and privileged construction drawings.
  • Logging and filing all construction documents and transferring finalized records to Document Control in accordance with established procedures.
  • Scheduling and coordinating document reviews among appropriate technical disciplines.
  • Maintaining a comprehensive database of all incoming and outgoing project documents and review activities.
  • Preparing regular reports summarizing TAAs received, review status, and pending actions.
  • Uploading review comments, memoranda, and other supporting materials to project management systems as required.
  • Other related duties and tasks as required.

QUALIFICATIONS include, but are not limited to, the following:

  • Document Handling Expertise – Proven experience managing, filing, and securing engineering and confidential documentation.
  • Task Leadership – Demonstrated experience serving as a task leader for document control, including coordinating workflows, maintaining accuracy, and ensuring timely completion of document management activities.
  • Scheduling Coordination – Ability to efficiently schedule and track the review of construction documents across multiple technical disciplines.
  • Experience – Minimum of five (5) to ten (10) years of experience in records management, document control, and/or scheduling within an architectural, engineering, or construction-related environment.
  • Communication Skills – Strong interpersonal, verbal, and written communication skills.
  • Technical Proficiency – Advanced computer skills, including proficiency in Microsoft Office Suite, and the ability and willingness to learn and use various in-house and external platforms such as SharePoint and Trimble (e-Builder).
  • Independence and Initiative – Demonstrated ability to work independently, manage priorities, and meet deadlines with minimal supervision.
  • Professionalism – Strong organizational skills, attention to detail, and a demonstrated commitment to accuracy, confidentiality, and high professional standards.
  • Ability to pass a TWIC and/or SWAC Background Check at High Level.
  • Valid drivers license may be required depending on site location.
  • Strong written and verbal communication skills.
  • Must be authorized to work in the United States.
  • Must be fluent in English (both written and spoken).

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

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