Project Specialist

4 days ago

McLean, VA, United States Park Hotels & Resorts Full time

Park Hotels & Resorts invests not only in properties, but also in people. We attract visionary and collaborative team members who love being value creators. Full of pride and possibility, our team is experienced, supportive, and best in class. Take your career further by joining a place that's powered by people. Enjoy a level of loyalty and comfort that inspires career fearlessness and fosters creative freedom. At Park, you'll find career opportunities as impressive as the world-class properties in which we invest. We look forward to receiving your application today.

The Project Specialist position is responsible for and will include, but not limited to:

Project Coordination:

  • Support ongoing project coordination activities, including vendor communication, training sessions, and general administrative support.
  • Ensure adherence to departmental policies, procedures, and internal controls.
  • Assist in providing project data and updates to internal and external stakeholders as needed.
  • Support project closeout activities.
Contract Administration:
  • Assist with reviewing, preparing, and processing standard and nonstandard contractual agreements.
  • Help identify and resolve contract discrepancies or issues.
  • Maintain contract status by tracking agreements from initiation through full execution and proactively following up on any aging or outstanding contracts to minimize processing time.
Vendor & Invoice Management
  • Initiate and support new vendor onboarding, verification, and compliance documentation.
  • Monitor and update vendor compliance documentation.
  • Review and route invoices for processing, ensuring accuracy and alignment with project requirements.
  • Assist with tracking and coordinating items such as sales use tax, quarterly accruals, COIs, and other compliance materials.
Data & System Management
  • Maintain accurate project data within internal systems and tools (e.g., Intellect).
  • Support monthly updates to financials, forecasts, and project information.
  • Assist with creating new project setups, funding requests, and required documentation.
Reporting & Documentation
  • Organize and maintain project files, reports, and closeout documentation records.
  • Manage tracking logs for administrative tasks, submissions, and required documentation.
  • Support the preparation of reports, summaries, and data requests for internal stakeholders.
Additional Responsibilities may include other tasks as needed to support the overall functions and operations needs of the Organization, as well as reasonable requests from management.

Additional knowledge/skills/qualifications
  • Strong Proficiency with Excel, Microsoft Office and general competence in project management systems.
  • Excellent written and verbal communication.
  • Strong interpersonal skills and ability to collaborate with internal teams and external partners.
  • Proven excellent analytical and organizational skills.
  • Proficiency in analyzing and interpreting contractual documents.
  • Flexibility and ability to adapt to a changing work environment.
  • A general understanding of design, construction, or capital project processes is beneficial and preferred.


All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, ethnicity, citizenship, disability, protected veteran status or any other category protected by federal, state or local law.

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