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Assistant Community Association Manager
3 weeks ago
Description
Job Overview:
As an Assistant Community Association Manger, you’ll be responsible for assisting in the management of properties in accordance with company policies, procedures, and standards. This individual will develop knowledge and skill in the areas of lease administration, income/expense management and administration, physical facilities management, and tenant relations.
Your Responsibilities:
- Coordinate and monitor all vendors providing services to the Association, including landscaping, irrigation, stormwater systems, perimeter fencing, lake banks, and Hoover components.
- Conduct scheduled inspections and document site conditions, generating work orders and follow-up tasks.
- Review vendor proposals and invoices to confirm scope, pricing, and accuracy before forwarding for approval.
- Oversee on-site execution of major projects such as erosion control, hardscape work, and capital improvements, providing updates to the Property Manager.
- Track vendor performance and hold teams accountable to contractual and quality standards, escalating issues as needed.
- Administer the enforcement process for property violations in accordance with Association policy.
- Prepare weekly operational updates for the management report.
- Maintain a consistent presence in the field to support proactive maintenance and ensure work remains coordinated.
- Assist the Property Manager with additional tasks as assigned.
- Acquires and maintains current knowledge of state regulatory agency statutes and each client’s community’s documents, policies and procedures.
- Assists with the field activities associated with a property or group of properties.
- Performs quarterly property inspections.
- Coordinates insurance requirements for properties and associated vendors.
- Responsible for the development preparation and distribution of tenants’ manuals, emergency procedures and other necessary formalized tenant communication.
- Responsible for the preparation of check runs, capital trackers and funds and all other forms for approval by Community Association Manager.
- Assists in preparation of monthly reports.
- Assists in the development of operating and capital budgets.
- Assumes all other duties and responsibilities as directed by Community Association Manager.
- Establishes and maintain industry contacts and relationships in the property's marketplace through involvement in trade organizations, property management and real estate associations and networking opportunities with vendor outreach and peer groups.
- Creates the culture needed to enhance, promote and execute daily positive interaction among members of the building management team.
- Follows safety procedures and maintains a safe work environment.
Skills & Qualifications:
- Two (2) years of experience as an on-site manager managing the property or building operations, such as staff and service contracts, preferred.
- Bachelor’s degree in business or related field
- Certified and Licensed by the State of Florida for Community Association Management (CAM) preferred
- Strong working knowledge of customer service principles and practices.
- Ability to read, analyze, and interpret technical procedures, leases, regulations or documents with a similar degree of complexity.
- Strong interpersonal skills.
- Computer literacy: Proficiency and working knowledge of Microsoft Office Applications.
Physical Requirements:
- Physical demands include ability to lift up to 50lbs.
- Standing, sitting, walking and occasional climbing.
- Required to work at a personal computer for extended periods of time.
- Talking on the phone for extended periods of time.
- Ability to detect auditory and/or visual emergency alarms.
- On-call 24/7.
- Ability to work extended/flexible hours and weekends based on project requirement.
- Driving when necessary.
- Ability to respond to emergencies on a timely manner.
Supervisory Responsibilities
Directly or indirectly supervise associates within the assigned property.
Additional Information
- Schedule: Monday-Friday 8:00am – 5:00pm
What We Offer:
As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions.
Compensation: $33.65 - $38.46 per hour
Disclaimer Statement
This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.
