Manager of Recruiting
1 week ago
Position Summary:
The Manager of Recruiting and Operations for Biomedical Graduate Programs position is part of the Biomedical Research Education and Training (BRET) office, located within the Vanderbilt University School of Medicine. The Manager will work closely with the Sr Assistant and Sr Associate Deans for BRET, as well as the Recruiting and Curriculum leadership team to support the activities related to recruitment within the Interdisciplinary Graduate Program (IGP) and Quantitative and Chemical Biology (QCB) programs. Additionally, the manager will support various operational tasks to enhance the training experience for first-year biomedical research graduate students and the activities of the Vanderbilt Summer Science Academy (VSSA). This role requires strong communication skills, ability to work well with others and independence in task execution.
About the Work Unit:
The BRET Office supports and coordinates graduate education, postdoctoral training, minority affairs, career development, and educational technology initiatives for the Vanderbilt biomedical research community. Within the BRET Office are the Office of Career Development ASPIRE Program, the Office of Outcomes Analysis, and all aspects of the admissions processes for graduate programs in the biomedical sciences including the Interdisciplinary Graduate Program and the Quantitative & Chemical Biology Program.
Key Functions and Expected Performance:
Recruiting and Admissions (60%):
- Arrange recruitment catering, book rooms for applicant meetings, prepare and set up items needed for in-person recruiting day activities (name tags, refreshments, goodie bags)
- Schedule on-site travel arrangements for applicants (hotel blocks, air-travel)
- Manage communications with applicants, including, messaging related to interview selection dates, arrangements to meet with faculty; communicate invitations to interview, offers, declines etc.
- Ensure access to applications for faculty interviewers, etc.
- Build an online workbook for the IGP/QCB teams to record and monitor the status of candidates.
- Establish interview schedules by securing three faculty interviewers per candidate.
- Organize students and faculty to meet with interviewing candidates during recruiting lunches and dinners.
- Secure the submission of interview reports for each candidate and remind faculty interviewers as needed.
- Problem-solve any unanticipated last-minute changes (e.g., no-show interviewers, candidates whose travel is disrupted, disruptions in vendor services).
- Organize student reimbursements.
- Maintain outcomes analysis of the interview vs admissions process. Work with Director of Recruitment to provide detailed picture for various leaders.
- Notify faculty interviewers of applicant offers and acceptances. Send faculty interviewers notice of candidates with unanswered offers who might want to reach out in the hope of securing an acceptance.
- Facilitate candidate-faculty and candidate-grad student connections post-visit.
- Download application materials for full cohort and work with the Web Applications Group (WAG) to load them into the BRET Student Files system.
- Stay engaged with best practices and introduce new and/or alternative recruiting strategies as needed.
- Use data to establish and track recruitment goals during the interview season.
- Continue to build faculty and grad student participation in recruiting.
- Leverage functionality of available application portal systems to support recruiting efforts.
- Stay abreast of recruitment trends and yield strategies.
- Develop standard correspondence for the admissions process.
- Work with leadership to select interview dates for the IGP & QCB each year, considering University holidays, local schools' scheduling, and availability of hotel blocks and on-campus rooms.
- Partner with the Director of Recruitment to plan and coordinate special events: admissions workshops, support services expo, interviewing workshops for faculty.
- Compile admissions data and create reports for the admissions committee as needed.
- Recruit, train and supervise graduate students participating in recruiting events.
- Secure competitive bids for hotel blocks and document reasons for hotel selection.
- Negotiate, secure, and sign hotel, catering, event space, and hired shuttle service contracts for all recruiting events.
- Review, process and pay hotel, shuttle, catering and event space invoices.
- Lead the multi-step annual rebuild of the Open Lab List (OLL) each summer. This includes surveying all eligible faculty about their interest in taking students during the upcoming academic year and obtaining approvals from primary chairs and DGSs for faculty who want to be included on the OLL.
- Organize and host poster sessions for PIs on the OLL.
- Coordinate with the Web Applications Group (WAG) team to populate the Affiliation System with OLL faculty.
- Process requests for faculty additions or removals from the OLL throughout the academic year.
- Solicit, create, and publish a list of PIs interested in hiring early arriving students for summer work.
- Create the Program Lunch Schedule to send to DGSs and Program Managers.
- Communicate with Program Managers to ensure the smooth execution of program lunches.
- Collect materials presented during program lunches and post them on Brightspace.
- Update and maintain the VSSA handbook and website.
- Collaborate with the VSSA Director to generate the Seminar Schedule.
- Communicate with VSSA seminar speakers and securing room bookings.
- Plan and supervise weekly VSSA seminar lunches.
- Coordinate with the Director of Trainee Well-Being on VSSA activities.
- Generate and maintain/manage the list-serve of VSSA students and send email.
- Organize and host the VSSA symposium at the end of summer, including communicating with attendees, booking rooms, arranging poster boards, compiling the abstract book and ordering refreshments.
- Update end of VSSA survey, send survey, and compile results.
Key Functions and Expected Performance:
This position is 60% dedicated to admissions and recruitment activities; 20% academic support and operations and 20% management of the VSSA activities. For all key functions the Manager is expected to report to and work closely with BRET leadership, attend all meetings associated with the key functions, and be responsive and highly communicative with leadership to ensure smooth operations for admissions, recruitment and first-year student curriculum and activities.
Required qualifications:
A Bachelor's degree from an accredited institution of higher education
Proficiency with Microsoft Office (especially Word, Excel, PowerPoint, Publisher, Outlook); Strong written and verbal communications skills; the ability to multi-task and work well with others; responsiveness to requests and ability to meet deadlines.
About Us
At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of "America's Best Large Employers" as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.
We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.
Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.
-
Foster Parent Recruitment Manager
6 days ago
Nashville, TN, United States BrightSpring Health Services Full timeOur Company StepStone Family & Youth Services Overview The Recruitment Manager drives strategic growth in foster home development by leading a state recruitment team focused on outreach, pipeline expansion, and conversion. This role blends sales leadership, business development, and relationship management to build sustainable networks of foster families and...
-
Recruiter
2 weeks ago
Nashville, TN, United States Southwestern Companies Full timeABOUT US: ThinkingAhead, a subsidiary of Southwestern, is a mid-sized international search firm headquartered in Nashville, TN. In 2018, we recruited nearly 300 high caliber candidates for a global list of 175 client companies on a contingency, retained, and engagement fee basis. We rank nationally in the top six percent of search firms based on dollar...
-
Recruiter
4 days ago
Nashville, TN, United States Southwestern Companies Full timeABOUT US: ThinkingAhead, a subsidiary of Southwestern, is a mid-sized international search firm headquartered in Nashville, TN. In 2018, we recruited nearly 300 high caliber candidates for a global list of 175 client companies on a contingency, retained, and engagement fee basis. We rank nationally in the top six percent of search firms based on dollar...
-
Recruiter
1 week ago
Nashville, TN, United States Southwestern Companies Full timeABOUT US: ThinkingAhead, a subsidiary of Southwestern, is a mid-sized international search firm headquartered in Nashville, TN. In 2018, we recruited nearly 300 high caliber candidates for a global list of 175 client companies on a contingency, retained, and engagement fee basis. We rank nationally in the top six percent of search firms based on dollar...
-
Recruiter
2 weeks ago
Nashville, TN, United States Luxor Staffing Full timeJob Description Job Description At Luxor Staffing, we grow by providing growth opportunities for our employers and our employees. We are currently seeking a Bilingual Recruiter! Weekly pay, possible overtime, optional direct deposit, benefits from day 1 on the job and much more! As a Bilingual Recruiter, you will have the opportunity to help our clients by...
-
Recruiter
2 weeks ago
Nashville, TN, United States Luxor Staffing Full timeJob Description Job Description At Luxor Staffing, we grow by providing growth opportunities for our employers and our employees. We are currently seeking a Bilingual Recruiter! Weekly pay, possible overtime, optional direct deposit, benefits from day 1 on the job and much more! As a Bilingual Recruiter, you will have the opportunity to help our clients by...
-
Nashville, TN, United States Vanderbilt University Full timeJob DescriptionJob Description The Recruiting Coordinator is part of the Strategic Enrollment Management (SEM) unit in the Owen Graduate School of Management (OGSM) at Vanderbilt University and is an individual contributor responsible for supporting efforts to attract, recruit, and enroll top candidates for all full- and part-time degree programs, the...
-
Nashville, TN, United States Vanderbilt University Full timeJob DescriptionJob Description The Recruiting Coordinator is part of the Strategic Enrollment Management (SEM) unit in the Owen Graduate School of Management (OGSM) at Vanderbilt University and is an individual contributor responsible for supporting efforts to attract, recruit, and enroll top candidates for all full- and part-time degree programs, the...
-
Nashville, TN, United States Vanderbilt University Full timeJob DescriptionJob Description The Recruiting Coordinator is part of the Strategic Enrollment Management (SEM) unit in the Owen Graduate School of Management (OGSM) at Vanderbilt University and is an individual contributor responsible for supporting efforts to attract, recruit, and enroll top candidates for all full- and part-time degree programs, the...
-
Nashville, TN, United States Vanderbilt University Full timeJob DescriptionJob Description The Recruiting Coordinator is part of the Strategic Enrollment Management (SEM) unit in the Owen Graduate School of Management (OGSM) at Vanderbilt University and is an individual contributor responsible for supporting efforts to attract, recruit, and enroll top candidates for all full- and part-time degree programs, the...
