Corporate Event Planner

Join Aya Healthcare, winner of multiple Top Workplace awards

We are seeking a dynamic and experienced Corporate Event Planner to lead the planning, execution, and strategy of internal and client-facing events that elevate our company culture, employee engagement, and brand presence. This role is ideal for a seasoned professional with a passion for creating impactful, memorable experiences, and the organizational acumen to manage complex, large-scale, and VIP events across multiple locations.

The ideal candidate brings corporate event planning experience with responsibilities such as performance evaluations, goal setting, scheduling compliance, and professional development. You are a strategic thinker, a team player, and a master of logistics who thrives in a fast-paced, high-energy environment.

Who We Are:

We're a $8+ billion, rapidly growing workforce solutions provider in the healthcare industry. We deliver tech-enabled services that help healthcare organizations meet and manage their contingent labor needs. We build and manage tech-enabled marketplaces for national and local healthcare talent and deliver contingent labor management solutions through our proprietary software platform.

At Aya, we're obsessed with creating exceptional experiences for our clients, clinicians, and employees. In fact, we put employee satisfaction above all else. Our team members are responsible for incomparable customer experience and we know that happy employees are critical to maintaining happy clients. We foster an entrepreneurial, high-energy, low-bureaucracy culture and value innovative thinking and creative problem solving. We embrace diversity in thought and backgrounds unified by a commitment to high achievement. When you join Aya, you'll be surrounded by teammates who care about you as an individual and leaders who will help you grow both personally and professionally.

Responsibilities:

• Lead the end-to-end planning and execution of a wide range of events, including internal team events, corporate-wide functions (e.g., holiday parties, milestone celebrations, town halls), and client-facing activations.
• Oversee all logistical components of event management, including budgeting, staffing, timeline development, vendor coordination, and onsite execution.
• Ensure all events are planned and executed according to established timelines, from initial concept to post-event evaluation. Strictly adhere to deadlines, ensuring that all agreed-upon interdepartmental milestones are met on time.sd
• Develop and maintain Standard Operating Procedures (SOPs), planning templates, and tracking systems to streamline event workflows and post-event analysis.
• Serve as the primary decision-maker for the Event Office in the absence of senior leadership.
• Establish and nurture relationships with vendors, venues, and suppliers; negotiate competitive contracts to ensure value, service quality, and alignment with company standards.
• Review and secure appropriate approvals for all venue and vendor contracts, in collaboration with Legal and the Chief People Officer, ensuring compliance with company policy and budget constraints.
• Partner with Accounts Payable to audit and manage vendor payment approvals.
• Maintain a detailed and up-to-date database of venues and vendors in San Diego and other key markets.
• Coordinate and support day-of staffing logistics for large-scale and VIP events.
• Conduct quarterly reviews of event offerings, working closely with Event Coordinators and Planners to increase participation and engagement.
• Collaborate cross-functionally with Marketing, Operations, Finance and other teams to ensure cohesive and effective event experiences, including conference support.
• Ensure accurate financial documentation, budget tracking, and comprehensive post-event reporting.
• Conduct post-event evaluations and collect feedback to refine future event strategy and improve attendee satisfaction.

Required Qualifications:

• 7+ years of corporate event planning experience, with a minimum of 5 years managing and mentoring event teams.
• Proven track record of executing high-impact events with excellence and efficiency.
• Highly organized with strong attention to detail, time management, and the ability to balance multiple priorities and deadlines.
• Strong problem-solving and decision-making skills; ability to think creatively and strategically under pressure.
• Demonstrated ability to inspire, lead, and motivate teams.
• Exceptional interpersonal and communication skills; able to influence and collaborate with a wide range of stakeholders.
• Adept at managing complex budgets, contracts, and post-event analysis with accuracy and accountability.
• Proficiency in Apple, Microsoft Office Suite, Zoom and Monday.com preferred.
• Willingness to work flexible hours, including evenings and weekends as needed.
• Ability to travel (~25%) and provide reliable transportation for offsite event support.
• Physically capable of lifting and transporting event materials as required.

What We Offer:

• Free premium medical, dental, life and vision insurance
• Generous 401(k) match
• Aya also offers other benefits to those that are eligible and where required by applicable law, including reimbursements and discretionary bonuses.
• Aya provides paid sick leave in accordance with all applicable state, federal, and local laws. Aya's general sick leave policy is that employees accrue one hour of paid sick leave for every 30 hours worked. However, to the extent any provisions of the statement above conflict with any applicable paid sick leave laws, the applicable paid sick leave laws are controlling.
• Celebrations We hit our goals and reward ourselves.
• Company-sponsored virtual events, happy hours and team-building activities are always on the horizon - plus, you get a special treat on your birthday
• Unlimited DTO - we believe in time off
• Virtual yoga, meditation or boot camp classes offered daily.

Compensation: Aya reasonably anticipates the pay scale for this position to be $38.46 to $55.29 hourly, which equates to $80,000 to $120,000 annually.

The pay scale for this position may vary if applicant possesses experience outside of what Aya reasonably anticipates for this position. Bonuses are subject to the role and your manager's discretion.

Aya is an Equal Opportunity Employer (EEO), including Disability / Vets, and welcomes all to apply. Please click here for our EEO policy.

---