Events & Education Coordinator

The Events & Education Coordinator is responsible for overseeing the entire cycle of planning, implementation, execution, and reconciliation of association hosted events. This includes but is not limited to obtaining vendor quotes, negotiating contracts with vendors and venues, venue relations, project briefing/debriefing, project plans, affiliate management and project accounting. The coordinator will work with the Education Manager to secure classes and instructors for all education classes for GBR, which include but are not limited to Continuing Education, Designation classes, Let’s Talk classes and any additional type of education class that may be offered.

Responsibilities:

• Continually work to enhance all events and their promotion. Create the registration for association events/classes and provide detailed updates to supervisor and staff members about association events/classes.
• Collaborate with communications department to provide the necessary information for implementation of creative and effective event marketing strategies.
• Continuously add value by providing objective & innovative support services for educational classes at GBR.
• Manage resources responsibly, efficiently and with accountability.
• Serve as a liaison and primary point of contact for facilities representatives, presenters, guests, constituents, etc.
• Serve as primary contact on-site for association events, including set-up, registration, etc.
• Serve as key staff person on committees (as assigned), work groups and task forces (as assigned); act as a key contributor for content development.
• Review post-event evaluations and provide input on opportunities for improvement.  
• Oversee contracts, permit(s), and people resources for all events; assist with negotiating and maintaining all contracts related to the events (i.e., catering, venue, etc.)
• Provide guidance on the coordination of events and procurement of proper insurance coverage for events.
• Assist with the development of budgets and negotiations for all events; evaluate budget vs. actual at the conclusion of each event.
• Assist members over the phone and walk-ins with registration for events/classes.
• Provide timely responses to all voicemail and email inquiries providing excellent timely customer service.
• Assist all members with reviewing Continuing Education credit/records.
• Track all association events, keep track of all venues/vendors of GBR events.
• Help coordinate, plan, monitor, and implement all educational seminars and workshops for the association pursuant to the applicable regulations when the education supervisor is unavailable.
• Attend job fairs, college fairs, etc. as requested by the education supervisor.

• Help organize, promote, set up and breakdown association events.
• Participate in staff meetings and/or related meetings/projects.

• Perform other duties as assigned.

Skills:

-Active listening to understand needs and expectations

-Excellent verbal and written communication skills

-Must be positive, assertive, and energetic, and possess good people skills

-Must be highly organized, have time management skills, and be able to meet deadlines with a wide degree of attention to detail.

-A team player who can multi-task, think outside the box, work well under pressure.

-Working knowledge of virtual meeting platforms

-Strong scheduling and prioritization skills

-Extensive knowledge of Microsoft Office and Google Suite

-Knowledge of cost estimation, expense tracking and negotiation with vendor

Qualifications:

-1 to 3 years related experience; educational background is preferred.

-Strong administrative and organizational skills with attention to detail and ability to balance and prioritize workload under deadlines and multiple commitments.

-Ability to develop long range plans; forecasting; and budgeting.

-Exceptional interpersonal skills and ability to build strong professional relationships, and high customer service skills.

-Ability to successfully solve problems naturally to project a positive, energetic, and professional image.

ABOUT GREATER BERGEN REALTORS:

Greater Bergen Realtors is the third largest real estate trade association, located in Northern New Jersey. We are an association dedicated to providing the best tools and resources for our 8,000 plus members to ensure success in their real estate careers. We empower the success of those we serve by focusing on Connections, Advocacy, Resources, and Education.