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Workforce Management Analyst
3 weeks ago
Position Summary
Status: Full Time
Shift: Monday - Friday
Location: Downtown Orlando
Job Title: Workforce Managment Analyst
**Verint experience required**
At Orlando Health, we are ordinary people with extraordinary individuality, working together to bring help, healing and hope to those we serve. By daily embodying our over 100-year legacy, we reinforce our reputation as a trusted and respected healthcare organization that delivers professional and compassionate care to our patients, families and communities. Through our award-winning hospitals and ERs, specialty institutes, urgent care centers, primary care practices and outpatient facilities, our 27,000+ team members serve communities that span Florida's east to west coasts and beyond.
ORLANDO HEALTH - BENEFITS & PERKS:
Forbes Recognizes Orlando Health as a Best-In-State Employer
- Forbes has named Orlando Health as one of America's Best-In-State Employers for 2024. Orlando Health is the top healthcare organization in the Metro Orlando area to make the prestigious list. "We are proud to be named once again as a best place to work," said Karen Frenier, VP (HR). "This achievement reflects our positive culture and efforts to ensure that all team members feel respected, supported and valued.
- Orlando Health has been selected as one of the "Best Places to Work in Healthcare" by Modern Healthcare
Position Summary
Thisrole is responsible for forecasting volume and projecting staffing needs to ensure accurate and adequate support for all patient access center business processes. The analyst will be expected to accurately project FTE requirements for near-term, long-term, and overall budgeting purposes, while maintaining a forecast-to-actual variance of less than 5%. Other key responsibilities include identifying trends and behaviors to ensure optimal cost effectiveness and operational efficiency, making recommendations to best achieve KPI metrics for the access center, and producing team member schedules to meet the access center service levels and other goals and objectives. It is expected that applicants are highly analytical and can quickly turn large sets of data into meaningful analyses.
Responsibilities
Essential Functions
• Develops and maintains a comprehensive forecasting and scheduling model, using workforce management tool to forecast call
volume, create staffing requirements and generate work schedules for access center to meet or exceed service level, abandon rate,
and other key performance indicators.
• Develops staffing models based on call volume, handle time, shrinkage, attrition, upcoming campaigns, and historical trends to
ensure daily indicators are within acceptable ranges.
• Prepares both daily and long-term staffing requirements and adjusts schedules based on dynamic needs.
• Studies real-time and historical data to modify forecasting; strives for continuous improvement in forecasting and staffing.
• Conducts periodic audits and reviews to confirm the accuracy and integrity of forecasts and schedules.
• Leads processes for shift bids, vacation shift bids, shift swapes, time-off requests, and requests for overtime.
• Maintains a local database to manage employee information, performance trends, and other related data.
• Maintains and provides budget-related data, including projected FTE requirements, employee turnover rate, shrinkage rate, abandon rate, call volume, and attrition rate.
• Customizes reports and dashboards in Verint, Microsoft Excel, and other systems.
• Assists the real-time adherence analyst/intraday coordinator to ensure team members are following schedules and meeting service level and abandonment goals.
• Assists in the processes of identifying call volume trend changes, conducting attendance management, and intaking PTO requests.
• Conducts data analysis and prepares reports and presentations, including daily contact center performance, root-cause analysis, and trends and behaviors.
• Modifies call routing to ensure calls are handled appropriately.
• Ensures the accuracy and timeliness of segment entry requests and skill changes.
• Monitors compliance and upholds the policy and procedures.
• Collaborates with human resources to identify and address any potential issues with legal and regulatory requirements that relate
to time and scheduling, including, but not limited to, wage and hour, Family Medical Leave Act, absenteeism, etc.
• Implements initiatives that address specific operating problems and issues to improve workforce utilization and efficiencies in
conjunction with operationsleadership, human resources, payroll, corporate compliance and information services.
• Provides functional and educational support regarding workforce management systems and practices to end users.
• Maintains workforce management program manual.
• Establishes and maintains open and positive working relationships with leadership, team members, and IT support.
• Identifies system issues, analyzes system needs, and works with IT to solve problems.
• Assists with ongoing system testing and maintenance following implementation as directed.
• Performs all other requests, duties, and projects as assigned.
• Maintains compliance with all Orlando Health policies and procedures.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state
and local standards.
Other Related Functions
• Stays abreast of advancing technology and opportunities with workforce management software.
• Proactively works with users to explore expanded functionality and process improvements with workforce management.
Qualifications
Education/Training
Bachelor's degree or five years of workforce management experience can substitute the degree requirement.
Licensure/Certification
None.
Experience
• One year of workforce management experience in a contact center environment required.
• One year of data analytics experience required.
• Prior experience with workforce management tools (e.g. Verint, Calabrio, NICE, Genesys, etc.) strongly preferred.
• Advanced knowledge of Microsoft Excel required.
• Experience with telephony systems such as Cisco, Avaya, and Aspect preferred.
• Experience with IVR design, modification, and testing preferred.
• Experience using Erlang C preferred.
• SQL experience preferred.
Skills
• Holds strong analytical and problem-solving skills.
• Maintains high energy and a positive attitude.
• Thinks quickly and uses appropriate judgment.
• Demonstrates a personal commitment to promoting high performance.
• Possesses excellent written and verbal communication skills.
• Demonstrates diplomacy and patience while interacting with end users and colleagues
