Admissions and Records Specialist

4 days ago

Visalia, CA, United States College of the Sequoias Full time
Salary: $56,742.00 - $76,045.00 Annually
Location : Visalia, CA
Job Type: Classified - Full-time
Job Number: 7058-c-12/25
Department: Admissions & Records
Opening Date: 12/08/2025
Closing Date: 12/22/2025 11:59 PM Pacific

General Description
Under the direction of the Director of Admissions and Records, the Admissions and Records Specialist will perform a variety of technical and responsible duties related to student admissions and permanent records; oversee the admissions process for new and returning students; review and evaluate student transcripts to assure general education and graduation requirements are met; set up and implement student records maintenance system; process and approve over-ride requests; process student transcripts.

This position is assigned to the Visalia Campus and is a Full-Time 12-month position.

Monday - Thursday, 8:00 a.m. - 5:00 p.m.

Fridays, 7:45 a.m. - 4:45 p.m.

Initial placement is at $56,742

College of the Sequoias Community College District serves a diverse community of learners and is a designated Hispanic Serving Institution. COS provides a wide range of opportunities in transfer, general education, career and technical programs for our students. We are dedicated to recruiting employees who are committed to helping a diverse population of students achieve their educational goals. We seek candidates who exhibit an understanding and commitment to the community college mission, and who have a passion for student success.

Job Duties
Job duties of the Admissions & Records Specialist include:
  • Performs a variety of technical duties involving student registration, admission, evaluation of records, maintenance and research.
  • Compiles and maintains reports on various registration, admission, and record related topics.
  • Process official transcripts; respond to requests for official records; interpret College of the Sequoias transcripts; explain evaluation process as necessary.
  • Coordinate and direct the workflow through a specific service unit such as admissions, registration and records.
  • Review and interpret course catalogs and transcripts from other colleges and universities; maintain, code and update complex student academic transcripts; interpret, classify and code data.
  • Determines residency information and official review and evaluation; respond to residency reclassification petitions, appeals and California non-resident tuition exemption requests.
  • Facilitation of student petition information and reviewer; monitors and follows up regarding incomplete petitions; and processes all petitions as approved by the reviewer.
  • Oversee the management, security and storage of student records and test scores; assist with the preparation, scanning and/or document imagining of applications and other student records.
  • Create permanent data processing files for students and input data.
  • Coordination of admission and records services with campus partners such as Dual Enrollment, EOPS, AAC, and all Special Programs.
  • Examine files and records to determine reasons for errors in registration; process corrections to permanent records.
  • Create, maintain and distribute student enrollment verifications as well as report student verifications using the National Clearinghouse database.
  • Provides technical information and assistance to students and employees including investigating and responding to complex inquiries regarding policies, procedures, regulations, methods, and techniques.
  • Provide information and assistance to students.
  • Evaluate, verify and determine application accuracy. This may include research in validity of students identity as it relates to applications.
  • Oversee the maintenance of records such as applications, high school and college transcripts, ACT or SAT scores and related information.
  • Compose and/or prepare letters independently or from oral instructions regarding progress and academic probation, reminder postcards; other Admissions and Records correspondence needs; operate a computer terminal to prepare and maintain complex student records data; classify and code data to be entered.
  • Answer and resolve questions concerning programs and policies related to the area of specialization.
  • May serve as a lead worker by assigning, directing, monitoring and reviewing the work of subordinate clerical and technical staff on a project and/or assignment basis.
  • Identifies and corrects errors on official District documents and transcripts; develops and runs various reports and system queries; audits and corrects information to ensure that data is accurate and up-to-date.
  • Participates on committees and task forces as assigned.
  • Perform related duties as assigned.
Qualifications
Minimum Qualifications (Education & Experience):

Any combination of experience or education equivalent to:
  • Graduation from high school supplemented by college-level course work in business or related field AND
  • Two years experience in an Admissions and Records or related office.
Knowledge and Abilities

Knowledge of:
  • District policies and procedures related to admissions and records.
  • Proper techniques in evaluating transcripts
  • Operation of a computer terminal and applicable software
  • Modern office practices and procedures and equipment.
  • Record-keeping techniques.
  • Basic research methods
  • Oral and written communication skills.
  • Telephone techniques and etiquette.
  • Applicable sections of State Education Code and other applicable laws.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Interpersonal skills using tact, patience and courtesy.
Ability to:
  • Perform a variety of technical and responsible duties related to student admissions, registration and permanent records.
  • Evaluate and interpret college and military transcripts.
  • Plan and organize work and coordinate workflow in the specific area of assignment.
  • Prepare reports, gathering source date as necessary.
  • Perform complex and technical work involving independent judgment and requiring speed and accuracy.
  • Add, subtract, multiply and divide quickly and accurately.
  • Spell and punctuate correctly and use proper English.
  • Operate common office machines including a computer terminal.
  • Operate specialized office equipment.
  • Type at an acceptable rate of speed.
  • Understand and follow oral and written directions.
  • Communicate effectively both orally and in writing.
  • Establish and maintain cooperative and effective working relationships with others.
  • Meet schedules and time lines.
Working Conditions

Environment
  • Admissions and Records office environment.
  • Constant interruptions and frequent interaction with students, staff, faculty, administration and public.
Physical Abilities
  • Ability to communicate with students/employees/public.
  • Ability to read documents.
  • Ability to sit and stand for extended period of time.
  • Ability to reach in all directions.
  • Ability to lift light objects.
  • Ability to operate a computer and office equipment.
Application Procedure
To be considered, applicants must submit ALL of the following required material before or by the filing deadline:
  • An online job application.
  • Letter of interest, which addresses how the applicant's experience and/or education enables him/her to be able to perform the job duties.
  • Resume
  • Unofficial copies of transcripts of all college/university work. Official transcripts required upon employment. Note: Applicants who have completed college or university course work at an institution outside of the United States that is not a post-secondary institution accredited by an accreditation agency recognized by either the US Department of Education or the Council on Higher Education Accreditation (CHEA) must obtain a complete evaluation of foreign transcripts, degrees, and other relevant documents by either NACES or AICE.

Recruitment Analyst: Nancy Yanes 559-737-4886 or

The Sequoias Community College District is an equal employment opportunity employer committed to prohibiting unlawful discrimination, harassment, including sexual harassment, intimidation, and bullying based on actual or perceived race or ethnicity, color, creed, national origin, religion, sex or gender, gender identity, gender expression, sexual orientation, physical and/or mental disability, age, medical condition, genetic condition, pregnancy, reproductive health decision making, marital status, military or veteran status, or ancestry.

College of the Sequoias does not sponsor H-1B Visas
Full-time classified employees enjoy a number of benefits while working at the College of the Sequoias. These benefits include:
  • Medical, Dental and Vision Insurance (for more information, please visit "Employee Insurance" on COS' Human Resources webpage at:
  • Life Insurance
  • Retirement Plan (PERS)

01

I acknowledge that I have read the job flyer and submitted all required documents listed under "Application Procedures" If you are missing any of the following documents, your application will be considered incomplete and will not be forward to the hiring committee.
  • Complete Online Application
  • Letter of Interest/Cover Letter
  • Resume
  • Unofficial copies of transcripts of college/university work. Official transcripts are required upon employment. Note: Applicants who have completed college or university course work at an institution outside of the United States that is not a post-secondary institution accredited by an accreditation agency recognized by either the US Department of Education or the Council on Higher Education Accreditation (CHEA) must obtain a complete evaluation of foreign transcripts, degrees, and other relevant documents by either NACES or AICE.

02

I meet the following qualifications:
  • Graduation from high school supplemented by college-level course work in business or related field
  • Two years experience in an Admissions and Records or related office.

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