Construction Coordinator I

1 week ago

Portland, OR, United States BizTek People, Inc. | APA International Placement Consultants Full time
Job Description
Job Description

We are the program project management team, we have 8 PMs and support a wide variety of programmatic project work. Our largest programs primary function is replacing 6,000 poles every year, this role would be directly supporting that effort.

Project Coordinator (PC) role to support the overhead FITNES program. This role is directly tied to 2 Project Managers (PM) and their overall management of the OH FITNES program, the PC will be dedicated to 1 PM specifically and will be directed on daily tasks by this person.

This PC will manage an email box with RFI's coming in constantly throughout the day, the PC will then direct the concern to the appropriate party - this could be any one of the following or others: stakeholders, permitting group, forms admin team, project manager, construction manager, contractor/s, management, etc. This PC will need to communicate and find solutions to and follow up on any matters submitted in the RFI process professionally and diplomatically. This PC will also have to be flexible as we develop a more formal RFI process and adapt as it is implemented. The PC will also be part of frequent meetings throughout the week, these take place on Teams, mandatory attendance is required for these meetings and participation is expected.

This role has potential to grow beyond these preliminary duties as we learn more about what is needed in our program, this will be a collaborative process but initial duties will be as described above.

Day To Day Responsibilities

  • This role would be supporting the PM running pole replacement work.
  • This coordinator would be in charge with fielding and directing RFIs as they come in, coordinating with our administration team to move work forward, communicate with our permitting team and provide feedback on how things are going.
  • The coordinator will work directly with 1 PM who will set expectations for day to day work.
  • The coordinator will also be helping working with contractors and their work including quality, questions, RFIs, permitting, etc.
  • Gaining access to our workorder management tools, learning all of the players and getting introductions, learning as much as possible about the challenges we have in the work and finding ways to support the work.
Requirements

Qualification Requirements
  • HS diploma or equivalence with 2+ years of relative experience.
  • Utilities experience required: Strong preferred.
  • Technology, this role will be in Outlook all day, working in our system of record, and coordinating with team and contractors. Must have good comfort level with Excel and Microsoft Office Suite.
  • Interpersonal skills are a must. We have constant interactions with the greater project team. We need professional and diplomatic communication skills. This needs to be coupled with patience and understanding.
  • Willingness to follow up and ask questions over and over till you get the answers you need.
Nice to have skills.
  • Excel proficiency
  • RFI processing/management
  • Construction/construction project management experience

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