Fiscal Assistant III

2 weeks ago

Gainesville, FL, United States University of Florida Full time
Fiscal Assistant III

Job no: 538309
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department:60013808 - AG-FINANCIAL SERVICE CENTER

Classification Title:
Fiscal Assistant III

Classification Minimum Requirements:
High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Job Description:
The Fiscal Assistant III is assigned a third-tier portfolio which serves multiple faculty and staff within UF/IFAS units by providing daily support in monitoring operations, and reviewing transactional activities related to the fiscal process. The incumbent will specialize in all fiscal procedures and will be able to lead resolutions to fiscal issues. The employee in this position must have superior customer service skills and is expected to provide accurate and compliant financial processing for internal and external partners, when representing the Institute of Agricultural Science (IFAS) Financial Services Center and the University of Florida.

Communicates with multiple faculty, staff, PI's, lab techs, and vendors/partners, verbally and written. Will need to successfully navigate the volume of the ticketing system, email communications, and other communication systems as designated by administration.

For the below responsibilities, employee will properly utilize designated software programs to process payments for partner expenses in a timely manner. For each processed expense, the employee will ensure the following: proper funding is available, supporting documentation is properly retained, secure signature approvals, expense is compliant with policies, correct procedures are followed, and accurate data is entered.

  • Analyzes, reconciles, and approves complex PCard charges for customer units based on chartfield information, descriptions, explanations, and documentation provided by the customers. Additionally, responsible for accounts payable/journal analysis and creation in myUFL and serves as the accounts payable and journal resource to customers.
  • Process requisitions, purchase orders, and invoices. Serves as second level reviewer for more complex transactions. Additionally, analyzes, prepares, and enters financial transactions in MyUFL on behalf of unit clients.
  • Analyzes, creates, and processes in UFGO, travel authorizations and expense reports based upon documentation and information provided by the units and approved by unit management. Serve as second level reviewer for more complex transactions.
  • Researches, analyzes, and resolves general accounts transaction issues.
  • Serve as zone expert of assigned specialized fiscal area. This will include understanding unique complexities, reconciling, troubleshooting, resolving escalated concerns, and coordinating with peers to locate compliant and positive solutions.
  • Other duties as assigned, training as needed, and travel may be required.


Expected Salary:
$21.55 - $31.13 per hour, commensurate with experience and education

Required Qualifications:High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred:
  • Must possess critical thinking skills.
  • Skilled in Microsoft Word, Outlook, Excel, and Teams programs.
  • Skilled with virtual communication.
  • Skilled in accurate data entry.
  • Knowledge of PeopleSoft functions, SAP Concur, OnBase, Adobe, and myUFMarket.
  • Ability to learn UF policy and procedures.
  • Effective verbal and written communication.
  • Excellent customer service, time management, record-keeping and organizational abilities required.
  • Easily adapts to new and updated software.
  • Must be able to work well in a team environment.


Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Health Assessment Required:No

Advertised: 05 Jan 2026 Eastern Standard Time
Applications close: 23 Jan 2026 Eastern Standard Time

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