Contract & Grants Specialist

Salary: Depends on Qualifications
Location : Honolulu, HI
Job Type: Full-Time Temporary
Job Number: 2026-00099
Department: University of Hawai'i at Manoa - John A. Burns School of Medicine
Division: Medicine Dean's Office
Opening Date: 01/20/2026
Closing Date: 2/3/2026 11:59 PM Hawaii
Position Number:: 0097071T
Description
Title: Contract and Grants Specialist

Position Number: 0097071T

Hiring Unit: C OF HLTH SCI & SW, SCH OF MED, MEDICINE DEANS OFF

Location: UH at Manoa

Date Posted: 1/20/2026

Closing Date: 2/03/2026

Band: A

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary
Duties and Responsibilities

1.* Assists the INBRE Program Administrator with the implementation of research program objectives and overall program and fiscal management, which includes ordering research supplies, equipment, and other resources essential to the scientific productivity of the principal investigators (PI) and doing fiscal budgeting and forecasting for the Program Administrator. Serves as a point of contact and resource liaison with vendors, core leaders, and project PIs.

2.* Helps to implement the statewide INBRE Student Research Experience (SRE) Program as described in the specific aims of the INBRE grant.

3.* Coordinates in-person meetings, web seminars, video conferences and teleconferences to support the cores and program needs.

4.* Assists the Program Administrator with preparing and presenting monthly and annual reports for PIs and non-competing and competing renewals of projects. Assists with completion of project tasks.

5.* Requires travel to three (3) day national meetings (usually in Washington D.C.) as required by the grant or contract once or twice yearly.

6. May serve as a working supervisor for UH or Research Corporation of the University of Hawaii staff.

7. Provides support in pre- and post-award grants management and general administrative and fiscal support.

8. Assists with proposal preparation, budget development, assembly of proposal packages, and electronic submission via the University's proposal submission software.

9. Works directly with PIs in coordination with JABSOM and UH System Offices in the timely routing of proposal to external funding agencies.

10. Interacts with departments within JABSOM, and UH Office of Research Services (ORS) to clarify policies and procedures, as well as to ensure compliance with sponsoring agency requirements.

11. Assists with preparation and submission of large proposals (multi-year, multi-investigator, and/or multi-entity).

12. Reviews materials related to Requests for Applications (RFA) and other solicitation guidelines and University policies assuring that technical (non-scientific) and accounting elements meeting agency requirements, budget aligns with statements of work, and costs are allowable under the Office of Management (OMB) Uniform Guidance and other applicable policies, and cost sharing commitments are attainable and have been approved by JABSOM department heads and administrators.

13. Prepares and edits reports, agendas, letters, and complex documents such as quarterly reports that require specific formatting; and gather, interpret and analyze information.

14. Provides fiscal support, including the preparation of purchase orders, requisitions, travel requests, and p-card reallocation. Review and ensure the appropriateness and correctness of travel documents and process for payment.

15. Organizes social media (SM) activities and assists with student and faculty interviews and other SM events. Additionally, has knowledge and experience in various social media platforms including Facebook, Instagram and LinkedIn.

16. Maintains the INBRE website content and ListServ subscriber lists.

17. Reports to and works in conjunction with the Program Administrator

18. Other duties as assigned.

*Denotes Essential Functions

Minimum Qualifications

1. Possession of a baccalaureate degree in Business Administration, Communication, Biomedical Science or related field and1year of progressively responsible professional experience with responsibilities for research administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

2. Functional knowledge of principles, practices and techniques in the area of research and/or fiscal management demonstrated by knowledge, understanding and ability to apply concepts, terminology.

3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with research and/or fiscal management.

4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of research and/or fiscal management.

5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.

6.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.

7. Demonstrated ability to operate a personal computer, apply word processing software, and spreadsheet software.

8. Proficient in summarizing information and preparing reports using basic computer statistical and graphical methods.

9. Familiarity with fiscal and administrative issues related to biomedical research.

10. Ability to create and maintain complex database/spreadsheets

11. Ability to interact and communicate (verbally, in written form or electronically) respectfully and professionally with supervisors, co-workers and others at all times.

12. Demonstrated knowledge of social media (SM) platforms (i.e Facebook, Instagram and LinkedIn). Includes knowledge in content creation and video editing software (i.e Canva and iMovie) and has proficient graphic design and video editing skills.

13. Ability to multi-task and meet program demands under time constraints and short deadlines

14. Must be able to work in-person in an office setting

Desirable Qualifications

1. Familiarity with UH, RCUH, State and Federal policies and procedures.

2. Work experience in a sponsored projects office or business office handling pre- and post-award functions for extramurally funded grants and contracts

3. Work experience assisting with grant submissions to agencies such as the National Institutes of Health (NIH) and other biomedical funding agencies.

4. Ability to create effective presentations that display data, events, and activities in a clear, concise manner using a variety of media.

5. Experience using the Kuali Financial System (KFS), RCUH, and myGRANT.

To Apply:
Click on the "Apply button on the top right corner of the screen to complete an application and upload required documents.
Required documents include:

• Cover letter indicating how you satisfy the minimum and desirable qualifications;
• Resume
• The names and contact information of at least three professional references; and
• Transcripts showing degree and coursework to date appropriate to the position (original official transcripts will be required at the time of hire.)

Note: If you have not applied for a position before using NeoGov, you will need to create an account.
Inquiries: Leighanne Felix -

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information,visit:

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform andControl Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. Inaccordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campuscrime statistics for the University of Hawai'i may be viewed at:
-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:

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