Senior Specialist in Equity and Payroll Administration

A Little About Us

EDB provides a data and AI platform that helps organizations unlock the full potential of Postgres for transactional, analytical, and AI workloads across any cloud environment. By utilizing our solutions, enterprises can control risk, manage costs, and scale effectively in a data-driven world. Serving over 1,500 customers globally and being a leading contributor to the fast-growing PostgreSQL community, EDB is a trusted partner for government agencies, financial services, media, and technology companies. Our solutions allow customers to modernize legacy systems and eliminate data silos while benefiting from enterprise-grade open source technologies. With mission-critical capabilities including up to 99.999% high availability, security, compliance controls, and observability, EDB delivers unparalleled confidence in data management.

Position Overview

We are looking for a detail-oriented and analytical Senior Specialist in Equity and Payroll Administration to join our dynamic Controllership team, reporting to the Senior Manager, Global Payroll. This role is unique and central to the long-term growth of our company.

The ideal candidate will be a subject matter expert in private company equity administration, preferably with Carta experience, and will also have strong global payroll expertise, ideally with Workday experience.

Your Impact:

Your key responsibilities will span across two main areas:

Equity Administration Responsibilities

• Plan Management: Oversee all aspects of our equity plan in Carta, including processing quarterly grants for new hires, promotions, and top talent, as well as managing option exercises, terminations, and repurchases.
• Reconciliation & Reporting: Lead equity-related accounting activities, generating recurring and ad-hoc reports from Carta for equity compensation, alongside financial modeling and reporting.
• Participant Support: Act as the primary contact for participant inquiries, creating educational resources and communications to improve understanding of our equity plan.
• Vesting & Data Integrity: Ensure accurate tracking and management of vesting schedules while maintaining data integrity across Carta, Workday, and legal documents through regular reconciliations.
• Cross-Functional Collaboration: Partner with Legal, People, and FP&A teams to manage the grant approval process, supply data for 409A valuations, and support reporting for audits and transactions.
• Compliance: Maintain compliance for all transactions with plan documents and ensure adherence to 409A regulations.

Global Payroll Responsibilities

• Workday Implementation Assistance: Serve as a vital resource for the payroll team during the rollout and stabilization of Workday-native payrolls.
• Global Payroll Processing: Support comprehensive global payroll procedures, collaborating with our internal and external teams to ensure accuracy and timely processing.
• Reconciliation & Reporting: Assist in payroll accounting, including accrual preparations, account reconciliations, and journal entries to maintain accurate financial records.
• Compliance & Tax: Contribute to compliance with all international, federal, state, and local regulations, helping to review tax reports and resolve issues as they arise.
• Process Improvement: Engage in ongoing improvement initiatives to enhance efficiency, utilize Workday automation, and improve the experience for all stakeholders.

Qualifications:

• 7+ years of progressive experience in equity administration and global payroll.
• In-depth expertise in equity administration for public or private companies is essential.
• Familiarity with the Carta platform is strongly preferred.
• Experience with Workday Payroll is highly desirable.
• Advanced skills in Microsoft Excel are required.
• Exceptional communication abilities, with a knack for conveying complex equity and payroll concepts clearly.
• Demonstrated ability to work independently, manage multiple priorities, and excel in a fast-paced remote environment.
• Bachelor's Degree in Accounting, Finance, Human Resources, or related field, or equivalent experience.
• Certification as a Certified Equity Professional (CEP) or Certified Payroll Professional (CPP) is a plus.

At EDB, we prioritize the well-being of our employees by offering a variety of benefits and resources that promote a healthy work-life balance. We provide access to wellness resources to support health and wellness education and initiatives. Explore our career site for more information on our perks and benefits.

We believe that it takes a diverse mix of people and skills to successfully further our mission to enhance Postgres, and we encourage candidates from all backgrounds to apply, even if you don't meet every requirement.

EDB is proud to be an equal opportunity workplace. We value diversity and are dedicated to creating an inclusive environment for all employees. Our culture is built on trust and respect, embracing a wide range of perspectives and ideas.