Director of Finance

Birds Georgia is a member-supported, non-profit organization dedicated to building places where birds and people thrive. We are a flourishing, bird-focused organization that combines serious conservation, education, and community engagement with activities that build community and foster the joy of birding. While we work closely with our partners at the National Audubon Society, we are an independent 501(c)(3) organization based out of Atlanta, Ga.

Position Summary

The Director of Finance & Administration manages all financial and small-business activities for Birds Georgia, overseeing a $1.7 million annual budget. The Director of Finance & Administration reports to and works in close consultation with the Executive Director to support overall business operation, including directing and managing finances, operations, human resources, and administration, and providing financial information that informs organizational decision making and strategic planning at the leadership and Board levels. This is a full-time salaried (non-exempt) position that offers a full benefits package, a hybrid office/remote work schedule, and the opportunity to develop professionally with a dynamic, mission-driven non-profit. Ideal candidates will be detail-oriented, self-motivated, provide structure and have the skills/interest to develop successful systems for the organization, believe in the mission of Birds Georgia, have a broad skillset to handle the diverse challenges that arise within a nonprofit, and reflect the organization in the highest of lights as one of the senior leaders.

Financial Management: 50%

• Provide financial oversight for the organization and be responsible for the entire range of financial management, from daily operations to high-level planning.
• Oversee all accounts receivable and payable. Process accounting transactions including invoicing, accounts payable, bank deposits, donations, collections, and cash receipts.
• Work with Director of Development to prepare budgets and financial reports for foundation and federal grants, track reporting of project/program budgets and expenditures, and process reimbursement claims. Collaborate with the development and management teams to ensure timely grant proposal and grant report submissions.
• Oversee the annual finance planning/budgeting processes and prepare the annual operating budget. Work with staff and board to develop/implement program and organizational budgets.
• Work with Birds Georgia's contract accounting firm on monthly reconciliations and quarterly reporting dashboards for use by staff and Board to guide financial decision making.
• In cooperation with the accounting firm, prepare monthly profit/loss, balance sheet and cash flow financial statements. Monthly financial reports should have a comparison to projections and an explanation of any variance.
• Monitor, interpret and present financial results of operations and programs each month. Serve as financial liaison with the board, including the finance committee and investment committee, providing financial reports, and advising on the financial position of the organization.
• Coordinate the annual audit and preparation of the IRS 990 form with an external auditor. Liaise with the audit committee.
• Oversee licensing, Secretary of State reporting, quarterly sales tax filings, insurance and reporting requirements.
• Manage the annual filing of the 1099-NEC for consultants.
• Oversee payroll, payroll liabilities, and benefits including PTO accrual and retirement plans in cooperation with Birds Georgia's payroll provider.
• Create, implement and manage excellent financial controls, policies and procedures.
• Ensure efficient functioning and documentation for all financial systems including receipts, disbursements, billing, bookkeeping, budgeting and accounting.
• Manage relationship with bank and investment advisor

Operations: 25%

• Oversee office operations and matters relating to facilities at the Birds Georgia office in the Trees Atlanta Kendeda Tree House, including matters related to the Birds Georgia habitat team vehicle.
• Ensure Birds Georgia insurance policies, including general liability, workers compensation, auto, and director's & officer's policies are up to date.
• Negotiate/manage project-related contracts with consultants, contractors and suppliers.
• Serve as the Birds Georgia technical information technology (IT) contact. Establish and maintain a relationship with an intermediary IT consultant. Purchase IT equipment as needed.

Human Resource Administration and Board: 25%

• Oversee compensation, recruitment, performance appraisals, and staff training and development activities.
• Advise and counsel management team on personnel and management issues.
• Advise and counsel staff on personnel policies and procedures including compensation, recruitment, and performance. Oversee employee-related insurance, as well as 401 (K) retirement, and FSA/HAS programs.
• Celebrate staff anniversaries and look for opportunities to celebrate staff success.

Minimum qualifications

• Bachelor's degree and 3 to 5 years of experience in a similar position.
• Finance and Accounting course work and experience, including a demonstrated of standard accounting principles and best practices.
• Experience working with and reporting on federal grants.
• Experience generating financial reports and analyzing and interpreting data.
• Experience with using an accounting system such as QuickBooks, including data input, account reconciliations, and reporting.
• Proficiency with the Microsoft Office suite (Word, Excel, PowerPoint).
• Willingness to learn and master new software platforms and computer techniques.
• An ability to work in both team and partnership settings.
• Strong organizational, planning, and problem-solving skills.
• Willingness to travel, including on occasional overnight trips and, on occasion, to work evenings and weekends.
• Valid driver's license and independent, reliable means of transportation to be used for work-related purposes (with reimbursement)
• Have and use a personally owned cell phone for work-related purposes (with reimbursement)
• Willingness to submit to a background check with satisfactory screening results.

Status, Pay, & Benefits

The successful candidate will be hired as a full-time, exempt employee. The employee is expected to work 40 hours per week with occasional overtime, including occasional weekends weeknights. This is a hybrid In-office/remote position based out of Birds Georgia's offices in the Atlanta Kendeda TreeHouse on the Westside Atlanta Beltline. Starting pay will be commensurate with experience in the range $73,000 to $78,000, including opportunity to enroll in health, dental, vision, disability and life insurance, paid time off, 401(K) with match (after meeting eligibility/length of service requirements), and professional development opportunities. Opportunity to participate in the Birds Georgia Master Birder program.

Equal Employment Opportunity Policy Statement

Birds Georgia is an Equal Opportunity employer. Just as bird diversity strengthens ecosystems, the diversity of human experiences, traditions, and viewpoints strengthen our conservation, education, and community engagement efforts. Recruiting and mentoring staff to create an inclusive organization is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientations, gender identities, military or veteran status, or other status protected by law.

Application Instructions: Please submit resume, cover letter, and three references.

Employment is subject to a background check.