Construction Project Coordinator

2 weeks ago

San Jose, CA, United States De Mattei Construction Full time
Keep Projects on Track - Join De Mattei Construction Inc. as a Construction Project Coordinator

Job Title: Construction Project Coordinator
Company Name: De Mattei Construction Inc.
Pay Range: $70,000 - $90,000 annually (hourly equivalent)
Industry: Construction Project Management - Residential
Location: 50% San Jose, CA Office / 50% Aptos/Santa Cruz, CA Office (No Remote Work)

Job Overview:

De Mattei Construction Inc. is seeking a proactive and detail-oriented Construction Project Coordinator to support our high-end residential construction projects. This role is ideal for a self-starter who thrives in a fast-paced environment, enjoys solving problems, and is passionate about helping projects succeed from the ground up. You'll play a critical part in managing project logistics, maintaining calendars and documentation, and assisting both field and office teams.

Who We Are:

De Mattei Construction Inc. is a premier builder of custom luxury homes, headquartered in San Jose, CA. Known for our exceptional craftsmanship, attention to detail, and dedication to client satisfaction, we have built a legacy of excellence throughout Northern California. Our culture emphasizes teamwork, respect, and a commitment to the highest standards in the industry. Learn more at www.demattei.com.

Key Responsibilities:

  • Maintain and update project calendars.
  • Coordinate building permits, plan sets, status sheets, and permit binders.
  • Create 'New Project' binders for Project Managers and Superintendents.
  • Support job coordination, including temporary power, toilets, fencing, and dumpsters.
  • Manage subcontractor contracts, data entry (Sage), and Procore tasks.
  • Develop and update punch lists and project files.
  • Handle blueprint orders and manage job binders.
  • Perform occasional job site runs and material pickups/deliveries.
  • Take notes during weekly meetings and help PMs prepare for monthly reviews.
  • Assist with cost-to-complete updates and project scheduling.
  • Prepare Equipment Breakdown Analysis (EBAs).
  • Assemble client manual books, including operating manuals and warranties.
  • Assist in homeowner turnovers for systems and appliance walk-throughs.
  • Maintain subcontractor lists and support accounting with billing/code resolution.
  • Keep the project buy-out schedule current.
  • Maintain strong client relations and uphold De Mattei's brand and image.
  • Research materials and vendors; make purchases online when needed.
  • Participate in staff training and help onboard new employees.
  • Ensure a minimum of 30 billable hours per week.
Qualifications:
  • 3+ years of construction administration or project coordination experience.
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and construction management platforms (Procore preferred).
  • Knowledge of construction permitting, scheduling, and vendor coordination.
  • Ability to work in both office and field settings; reliable transportation required.
  • Positive, professional attitude with commitment to high-quality standards.
Benefits:
  • Competitive hourly pay, commensurate with experience ($70,000 - $90,000 annually)
  • Wellness benefits
  • Accrued Paid Time Off (PTO)
  • 401(k) retirement plan
  • Mileage reimbursement for travel between office locations
  • Career growth within a respected residential construction firm
Schedule:
  • Full-time, Monday to Friday (no remote work)
  • 60% San Jose office, 40% Aptos office

Equal Opportunity Employer:
De Mattei Construction Inc. is committed to a diverse and inclusive workplace. We are proud to be an equal opportunity employer and consider all qualified applicants without regard to race, religion, gender, sexual orientation, age, national origin, or disability.

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