Accounts Payable Coordinator

7 days ago

Lewisville, TX, United States Overhead Door Full time
Job Description

The Accounts Payable is responsible for managing the end-to-end accounts payable process., ensuring and accurate processing of invoices and payments using Oracle E-Business Suite (EBS). This role requires strong attention to detail, organizational skills, and proficiency in Oracle EBS and Excel.

Responsibilities

Key Responsibilities:
  • Invoice Processing:
    • Enter and validate supplier invoices in Oracle EBS ensuring accuracy, completeness, and compliance with company policies.
    • Match invoices to purchase orders and receipts using Oracle's three-way matching functionality.
    • Resolve discrepancies between invoices, purchase orders, and receipts.
  • Payment Processing:
    • Prepare and process payment batches including checks, ACH, and wire transfers.
    • Monitor and manage payment holds and ensure timely resolution.
  • Vendor Relations:
    • Act as a liaison between vendors and internal departments.
    • Respond to vendor inquiries and resolve payment issues.
    • Maintain vendor records including W-9 and 1099 documentation
  • Reporting & Reconciliation:
    • Reconcile accounts payable transactions and vendor statements.
    • Generate and analyze AP reports using Oracle BI tools and Excel.
  • Compliance & Controls:
    • Ensure compliance with internal controls and company policies.
    • Assist with audits by providing documentation and explanations as needed.
    • Maintain confidentiality and security of financial data.
Qualifications

Education and Experience
  • 2+ years of experience in accounts payable, preferably in a mid to large organization.
  • Hands-on experience with Oracle EBS (Payable module).
  • Proficiency in Microsoft Excel and other Office applications.
  • Strong analytical and problem-solving Skills
  • Excellent communication and organizational abilities.
  • Ability to prioritize tasks and meet deadlines in a fast-paced environment.

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